Administrative Assistant

Kibbi; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health and Dental plan

Employee Assistance Program (EAP)

RRSP Matching after 1 year

Paid Time Off: 3 weeks + personal/sick

Job summary

Kibbi is seeking an experienced Legal Administrative Assistant (Business Litigation / Corporate Commercial Law) to join our team in Vancouver. The successful candidate will work well independently and with colleagues, handling a range of clerical and legal administrative tasks.

Responsibilities include managing legal documents, filing, drafting correspondence, coordinating mediations and meetings, and preparing billing statements.

Qualifications

• 5+ years of experience as a Litigation LAA.
• Graduate of an accredited Legal Administrative Assistant program or relevant experience.
• Excellent attention to detail and organizational skills.

Responsibilities

• Thorough knowledge of legal documents, filing systems, and clerical administrative practices.
• Drafting and transcribing legal documents and general correspondence.
• Coordinating bookings for mediations, discoveries, trials, and client meetings.
• File management, including organizing/managing documents and filing.
• Maintaining an active bring forward system.
• Maintaining open and closed files as required.
• Preparing and following up on monthly and quarterly billing statements.

Skills

Attention to detail

Organization

Multitasking

Deadline management

Communication

Education

Accredited Legal Administrative Assistant program

Tools

Word

Outlook

Elite 3E (asset)

Job description

Seeking an Legal Administrative Assistant (Business Litigation / Corporate Commercial Law) with solid work experience and educational background to join our team. Candidates must be able to work well both independently and within a team environment.

Responsibilities

• Thorough knowledge of legal documents, filing systems, and clerical administrative practices.
• Drafting and transcribing legal documents and general correspondence.
• Coordinating bookings for mediations, discoveries, trials, and client meetings.
• File management, including organizing/managing documents and filing.
• Maintaining an active bring forward system.
• Maintaining open and closed files as required.
• Preparing and following up on monthly and quarterly billing statements.
• Other duties/responsibilities as assigned.

Qualifications

• A minimum of 5+ years of experience working as a Litigation LAA.
• Graduate of an accredited Legal Administrative Assistant program or relevant experience.
• Proficient in Word and Outlook. Prior experience with Elite 3E would be an asset.
• Excellent attention to detail and organizational skills.
• Ability to prioritize work, multitask, and meet deadlines.
• Ability to communicate clearly and concisely, both orally and in writing.
• A thorough understanding of litigation legal procedures.
• Ability to maintain confidentiality with client information.

Compensation

• We offer a competitive salary.
• Health and Dental plan, an Employee Assistance Program (EAP), and a matching RRSP Program after one year of employment with the firm.
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
• Lifestyle Benefit: fitness reimbursement for memberships and gym equipment.
• Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides an opportunity for our staff to expand their skills and knowledge.
• Fun Environment: annual year-end party, happy hours, staff appreciation week, and many other social events.