Administrative Assistant

BMA Conventions; Toronto; On-site; Full time

Job summary

BMA Conventions, a leading force in international conventions, is hiring an Administrative Assistant for their North Bay office. This role offers exposure to event planning and requires organizational skills, administrative experience, and the ability to travel within Canada and internationally. Candidates will support event operations and enjoy career growth opportunities while managing office logistics.

Benefits

Paid vacation and statutory holidays

Travel opportunities covered

Career growth potential

Qualifications

• 1-2 years of experience in an administrative or coordination role preferred.
• Must be legally eligible to travel internationally.
• Excellent verbal and written communication skills required.

Responsibilities

• Provide daily administrative support to the executive and events team.
• Manage scheduling, internal communications, and office operations.
• Coordinate travel arrangements, accommodations, and visa applications.

Skills

Communication

Organizational Skills

Resourcefulness

Flexibility

Education

Diploma or degree in Business Administration

Hospitality-related field

Tools

Microsoft Office

Google Workspace

Job description

BMA Conventions is a growing force in the international conventions and conferences industry, with a focus on healthcare, tech, and infrastructure. Our team is known for delivering high-impact global events and we're expanding operations at our North Bay, Ontario office. We're currently hiring a proactive and detail-oriented Administrative Assistant to support our growing team.

Job Summary

This role is ideal for someone who is organized, resourceful, and interested in contributing to high-level operations while gaining valuable exposure to international event planning. The position requires occasional travel, both within Canada and to the United States or other countries where our conventions are hosted.

Key Responsibilities

• Provide daily administrative support to the executive and events team
• Manage scheduling, internal communications, and office operations
• Coordinate travel arrangements, accommodations, and visa applications for staff and event guests
• Assist with event preparation, registration support, and vendor coordination
• Draft reports, presentations, and meeting notes
• Maintain records and manage CRM / database systems
• Support on-site logistics during conventions and conferences (travel required)
• Handle email and phone communications with professionalism

Requirements and Qualifications

• Must be a Canadian Citizen or Permanent Resident
• Must be legally eligible and willing to travel to the United States and internationally
• 1-2 years of experience in an administrative or coordination role preferred
• Excellent verbal and written communication skills
• Proficient with Microsoft Office, Google Workspace, and online collaboration tools
• Diploma or degree in Business Administration, Hospitality, or related field preferred
• Flexibility to work extended hours during peak event periods

Compensation and Benefits

• Hourly wage : $18-$21 / hour (based on experience and qualifications)
• Estimated annual salary : $37,440-$43,680 CAD
• Paid vacation and statutory holidays as per Ontario Employment Standards
• Travel opportunities with all work-related travel expenses covered
• Career growth potential within a rapidly expanding company
• Valuable exposure to global events, planning, and logistics

Work Schedule

• Monday to Friday, 9 AM to 5 PM (on-site)
• Occasional flexibility required around major events or travel

How to Apply

If you're ready to grow your career with a global-facing organization and gain hands-on experience in a dynamic event environment, we'd love to hear from you. Please submit your resume along with a short cover letter explaining your interest in the role via LinkedIn.

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