Corporate Receptionist

Marberg Staffing; Toronto; On-site; Full time

Job summary

A leading staffing agency is seeking a Corporate Receptionist for a large law firm in downtown Toronto. This role involves providing professional administrative support, ensuring excellent customer service, and maintaining a welcoming front office environment. Candidates must have reception experience and strong communication skills.

Qualifications

• At least 2+ years of reception experience in a corporate environment.
• Proven ability to handle confidential information.
• Strong English communication skills, both written and verbal.

Responsibilities

• Serve as first point of contact for visitors and callers.
• Answer and direct incoming phone calls promptly.
• Manage incoming and outgoing mail, and schedule meetings.

Skills

Attention to detail

Customer service

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Corporate Receptionist for large law firm client, downtown Toronto.

Marberg Job Number: 2603.

Job Type: Temporary.

Assignment Term: ASAP to July 25, 2025.

Compensation: From $22 per hour to $25 per hour, according to experience.

Regular Work Hours: From 9 am to 5 pm not including 1 hour unpaid lunch break, Monday to Friday (35.0 work hours per week).

Work Location: 100% onsite at client's downtown Toronto office, on PATH and near Union and GO Stations.

Onsite Dress Code: Corporate dress code.

Responsibilities Summary:

Serve as first point of contact for visitors and callers, providing professional and courteous assistance while performing a range of administrative support tasks, and maintaining a welcoming and efficient front office environment.

• Greet, welcome and direct visitors in a professional and friendly manner.
• Maintain visitor logs and issue visitor badges.
• Answer and direct incoming phone calls promptly and accurately.
• Manage incoming and outgoing mail, courier services and package deliveries.
• Schedule and coordinate meeting and conference rooms.
• Communicate with internal and external contacts to resolve inquiries.
• Provide administrative and clerical support services including data entry, filing, photocopying, and document preparation as required.
• Maintain cleanliness and organization of the reception area, ensuring it reflects the organization’s standards.
• Additional professional front desk responsibilities as required.

Qualifications:

Education: High School Diploma or equivalent. Additional administrative training or certifications an asset.

Preferred Work Experience: At least 2+ years of reception experience in a corporate environment.

Preferred Sector Experience: Large professional services firm experience preferred.

Technical and Language Skills Requirements:

• Proficient with Microsoft Office Word, Excel, Outlook (will be tested).
• Strong data entry and attention to detail (will be tested).
• Familiarity with online meeting room booking and courier delivery systems an asset.
• Strong English communication skills, both written and verbal, including polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:

• Proven experience in a professional receptionist or front office role.
• Pleasant and courteous. Proficient de-escalation skills, with ability to multitask and remain calm under pressure.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Overall polished and professional appearance and demeanour.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively and liaise effectively with a wide and diverse range of internal and external business contacts.
• Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes:

We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.