Administrative Assistant

Avis Budget Group; Toronto; On-site; CAD 25,000 - 36,000; Full time

Job summary

Avis Budget Group in Toronto, ON is seeking an Administrative Assistant to provide comprehensive support to the Unit Managers and HR Partner. The role requires strong communication, multi-tasking, and meticulous clerical skills to keep operations running smoothly in a fast-paced environment.

You will handle schedules, prepare reports, maintain files, and assist with vendor payments, payroll-related tasks, and special projects as needed. A detail-oriented, proactive approach is essential.

Qualifications

• High school diploma.
• Minimum of three years of general office experience.
• Microsoft Office skills are required.
• Excellent written and verbal communication.
• Ability to multi-task in a fast-paced environment.
• Payroll/HR/administrative experience a plus.

Responsibilities

• Completes a broad variety of administrative tasks for the Unit Managers and HR Partner.
• Assist with operational support for customer recovery.
• Manage Unit Manager schedules and serve as gatekeeper.
• Produce reports and maintain files.
• Handle vendor accounts and payroll for corporate employees.
• Support meetings and other assigned activities.

Skills

Strong communication

Multi-tasking

Team collaboration

Education

High school diploma

Tools

Microsoft Office

Job description

Avis Budget Group is an action-packed, high-energy workplace where things move forward every day. We are a global leader in the travel services industry operating two of the most recognized brands in the vehicle rental business. We are a customer-led, service-driven organization that offers an enthusiastic, family-friendly and collaborative work environment where you can expect to be developed, recognized and rewarded for a job well done. If you want to GO somewhere in your career, Avis Budget Group is the place to be.As an Administrative Assistant, you provide support to the Unit Managers and other key management team members. To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast-paced environment and able to make a positive impact on key responsibilities, some of which will include the following:Completes a broad variety of administrative tasks for the Unit Managers, HR Partner, and adhoc support other Managers as needed.Assist with operational support for customer recoveryPlans, coordinates and ensures the Unit Manager’s schedule is followed and respected. Provides \"gatekeeper\" and \"gateway\" role, creating win-win situations for employees.Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.Assists in managing special projects. Project management skills necessary.Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Microsoft Excel skills necessary.Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Assist in preserving and maintaining filesProvides a variety of reports to location managers.Assist in other roles/activities as assignedEnsuring that vendor accounts are paid and kept up to date;Handling employee related transitions including new hire paperwork and other routine changes;Approving payroll for the corporate employees in the Unit;Maintaining and updating closed contracts for the districts operators;Assisting management in scheduling and running organizational meetings;Providing confidential administrative and clerical support to the locations Unit Managers.Pay rate - $22/hr Required ExperienceHigh school diploma.Minimum of three years of general office experience.Microsoft Office skills are requiredMust have strong administrative skillsRequired Knowledge, Skills and Abilities:Must be able to communicate clearly, accurately, and effectively both orally and in writing.Must be able to interact professionally with all levels of management.Payroll and other administrative or secretarial education/experience a plus.Ability to multi-task in a fast paced environment.Self motivated, requiring little direct supervision.Solid PC skills including Microsoft Office (Word, Power Point and Excel).Demonstrated ability to learn new tasks and responsibilities.We offer a wide range of exciting benefits for full time employees, including:Medical, Dental, and VisionEmployee Assistance ProgramEmployee discountsOpportunities for training and advancementIf you're motivated and dependable with a proven track record of success in a customer care environment, then we can put your career on the map.IT'S EXCITING being on the fast track to career success. Get your GO on!About the Hiring Process (AI Disclosure):Avis Budget Group uses artificial intelligence–enabled tools as part of its recruitment process to assist with screening and reviewing applications.Who are we?Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission. Apply today to get connected to an exciting career, a supportive family of employees and a world of opportunities within our growing enterprise.The fine print:Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.This role requires the ability to sit, stand, and type for prolonged periods. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group.EtobicokeOntarioCanada