Support - Administration - Office Support

Canada Aviscar Inc.; Toronto; On-site; CAD 46,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Employee Assistance Program

Employee discounts

Training and advancement opportunities

Job summary

Avis Budget Group in Etobicoke, Ontario, is seeking an Administrative Assistant to support Unit Managers and HR partners. You will handle a wide range of tasks, maintain files, manage calendars, and produce reports with strong MS Office skills.

The role requires a high school diploma, at least three years of office experience, and excellent written and verbal communication. Pay is $22 per hour, with benefits including medical, dental, vision, and employee discounts.

Qualifications

• High school diploma.
• Minimum of three years of general office experience.
• Microsoft Office skills are required.
• Must have strong administrative skills.

Responsibilities

• Performs a broad range of administrative tasks for the Unit Managers, HR Partner, and other Managers.
• Assists with operational support for customer recovery plans and manages the Unit Manager’s schedule.
• Acts as gatekeeper and ensures timely follow-up on issues and confidential matters.
• Produces reports and maintains files; supports special projects and payroll processing for corporate employees.

Skills

Microsoft Office

Excel

Communication skills

Multitasking

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Avis Budget Group is an action-packed, high-energy workplace where things move forward every day. We are a global leader in the travel services industry operating two of the most recognized brands in the vehicle rental business. We are a customer-led, service-driven organization that offers an enthusiastic, family-friendly and collaborative work environment where you can expect to be developed, recognized and rewarded for a job well done. If you want to GO somewhere in your career, Avis Budget Group is the place to be.

As an Administrative Assistant, you provide support to the Unit Managers and other key management team members. To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast-paced environment and able to make a positive impact on key responsibilities, some of which will include the following:

• Completes a broad variety of administrative tasks for the Unit Managers, HR Partner, and adhoc support other Managers as needed.
• Assist with operational support for customer recovery Plans, coordinates and ensures the Unit Manager’s schedule is followed and respected.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for employees.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
• Assist in managing special projects. Project management skills necessary.
• Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
• Microsoft Excel skills necessary.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assist in preserving and maintaining files.
• Provides a variety of reports to location managers.
• Assist in other roles/activities as assigned.
• Ensuring that vendor accounts are paid and kept up to date
• Handling employee related transitions including new hire paperwork and other routine changes
• Approving payroll for the corporate employees in the Unit
• Maintaining and updating closed contracts for the districts operators
• Assisting management in scheduling and running organizational meetings
• Providing confidential administrative and clerical support to the locations Unit Managers.

Pay rate - $22/hr

Required Experience

• High school diploma.
• Minimum of three years of general office experience.
• Microsoft Office skills are required.
• Must have strong administrative skills.

Required Knowledge, Skills and Abilities

• Must be able to communicate clearly, accurately, and effectively both orally and in writing.
• Must be able to interact professionally with all levels of management.
• Payroll and other administrative or secretarial education/experience a plus.
• Ability to multi-task in a fast paced environment.
• Self motivated, requiring little direct supervision.
• Solid PC skills including Microsoft Office (Word, Power Point and Excel).
• Demonstrated ability to learn new tasks and responsibilities.

We offer a wide range of exciting benefits for full time employees, including:

• Medical, Dental, and Vision
• Employee Assistance Program
• Employee discounts
• Opportunities for training and advancement

If you're motivated and dependable with a proven track record of success in a customer care environment, then we can put your career on the map. IT'S EXCITING being on the fast track to career success. Get your GO on! About the Hiring Process (AI Disclosure): Avis Budget Group uses artificial intelligence–enabled tools as part of its recruitment process to assist with screening and reviewing applications. Who are we? Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission.

The fine print:

Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled. This role requires the ability to sit, stand, and type for prolonged periods.

Etobicoke Ontario Canada

A vehicle rental provider of choice for travelers around the world, Avis Budget Group is powered by our people, our partners, and technology. We operate some of the most recognized brands in the industry through Avis, Budget, and Zipcar, along with local brands such as Payless, France Cars, Apex, and Maggiore.