Administrative Assistant

avisbudget; Toronto; On-site; CAD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Employee discounts

Training and advancement

Job summary

Avis Budget Group in Etobicoke, Ontario is seeking an Administrative Assistant to support Unit Managers and the HR partner, performing a broad range of tasks including payroll processing, reporting, and document management.

You will coordinate schedules, manage confidential information, assist with special projects, and ensure timely flow of information using Microsoft Office tools. This role offers growth opportunities within a fast-paced, high-energy environment.

Qualifications

• High school diploma required.
• Minimum of three years of general office experience.
• Microsoft Office skills are required.
• Must have strong administrative skills.

Responsibilities

• Completes a broad variety of administrative tasks for the Unit Managers, HR Partner, and adhoc support other Managers as needed.
• Assist with operational support for customer recovery.
• Plans, coordinates and ensures the Unit Manager's schedule is followed and respected; provides gatekeeper role.
• Researches, prioritizes, and follows up on incoming issues, including confidential matters.
• Assist in managing special projects; project management skills necessary.
• Produces information by formatting, inputting, editing, retrieving, copying and transmitting text and data; Excel skills necessary.
• Prioritizes conflicting needs; handles matters expeditiously and follows through on projects.

Skills

Strong communication

Multitasking

Microsoft Office

Payroll knowledge

Self motivated

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Avis Budget Group is an action-packed, high-energy workplace where things move forward every day. We are a global leader in the travel services industry operating two of the most recognized brands in the vehicle rental business. We are a customer-led, service-driven organization that offers an enthusiastic, family-friendly and collaborative work environment where you can expect to be developed, recognized and rewarded for a job well done. If you want to GO somewhere in your career, Avis Budget Group is the place to be.

As an Administrative Assistant, you provide support to the Unit Managers and other key management team members. To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast-paced environment and able to make a positive impact on key responsibilities, some of which will include the following:

• Completes a broad variety of administrative tasks for the Unit Managers, HR Partner, and adhoc support other Managers as needed.
• Assist with operational support for customer recovery
• Plans, coordinates and ensures the Unit Manager's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for employees.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
• Assist in managing special projects. Project management skills necessary.
• Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Microsoft Excel skills necessary.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assist in preserving and maintaining files
• Provides a variety of reports to location managers.
• Assist in other roles/activities as assigned
• Ensuring that vendor accounts are paid and kept up to date;
• Handling employee related transitions including new hire paperwork and other routine changes;
• Approving payroll for the corporate employees in the Unit;
• Maintaining and updating closed contracts for the districts operators;
• Assisting management in scheduling and running organizational meetings;
• Providing confidential administrative and clerical support to the locations Unit Managers.

Pay rate - $22/hr

Required Experience

• High school diploma.
• Minimum of three years of general office experience.
• Microsoft Office skills are required
• Must have strong administrative skills

Required Knowledge, Skills and Abilities:

• Must be able to communicate clearly, accurately, and effectively both orally and in writing.
• Must be able to interact professionally with all levels of management.
• Payroll and other administrative or secretarial education/experience a plus.
• Ability to multi-task in a fast paced environment.
• Self motivated, requiring little direct supervision.
• Solid PC skills including Microsoft Office (Word, Power Point and Excel).
• Demonstrated ability to learn new tasks and responsibilities.

Benefits include:

• Medical, Dental, and Vision
• Employee Assistance Program
• Employee discounts
• Opportunities for training and advancement

If you're motivated and dependable with a proven track record of success in a customer care environment, then we can put your career on the map.

IT'S EXCITING being on the fast track to career success. Get your GO on!

About the Hiring Process (AI Disclosure):

Avis Budget Group uses artificial intelligence-enabled tools as part of its recruitment process to assist with screening and reviewing applications.

Who are we?

Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission.

The fine print:

Avis Budget Group is an equal opportunity employer - M/F/Veterans/Disabled.

This role requires the ability to sit, stand, and type for prolonged periods.

This advertisement does not constitute a promise or guarantee of employment.

This advertisement describes the general nature and level of this position only.

Essential functions and responsibilities may change as business needs require.

This position may be with any affiliate of Avis Budget Group.

Etobicoke Ontario Canada