Administrative Assistant - Part time

avisbudget; Toronto; On-site; CAD 25,000 - 36,000; Full time

Job summary

Avis Budget Group in Etobicoke, Ontario is seeking an Office Clerk to provide administrative support to the Administration Manager and team members. Strong communication, multi-tasking, and Excel skills are essential for processing data, maintaining files, and supporting accounts receivable and vendor payments.

You will create reports, handle confidential tasks for the City Manager, and ensure timely completion of responsibilities in a fast-paced environment.

Qualifications

• High school diploma required; secretarial education/experience is a plus.
• Proficiency with Microsoft Office and data entry.
• Strong written and verbal communication skills.

Responsibilities

• Performs a broad range of administrative tasks for the Administration Manager and others.
• Formats, inputs, edits, retrieves, copies and transmits text, data and graphics; Excel skills required.
• Prioritizes needs, meets deadlines under pressure, and follows through on projects.
• Maintains and updates files; supports accounts receivable and vendor payment processing.
• Creates reports on the status of customer accounts and provides confidential support to City Manager.

Skills

Microsoft Excel

Communication skills

Multi-tasking

Administrative skills

Microsoft Word

Data entry

Education

High school diploma

Secretarial education/experience a plus

Tools

Microsoft Office

Excel

PowerPoint

Job description

Role Overview

As an Office Clerk , you provide Administrative support to the Administration Manager and other team members. To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast-paced environment and able to make a positive impact on key responsibilities, some of which will include the following:

• Completes a broad variety of administrative tasks for the Administration Manager, and support other Managers as needed.
• To process information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Microsoft Excel skills necessary.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assist in preserving and maintaining files
• Ensuring that vendor accounts are paid and kept up to date;
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Creates reports regarding the current status of customer accounts as requested.
• Providing confidential administrative and clerical support to the City Manager.

Pay rate - $22/hr

Required Experience

• High school diploma.
• Minimum of two years of general office experience.
• Microsoft Office skills are required
• Must have strong administrative skills

Required Knowledge, Skills and Abilities

• Must be able to communicate clearly, accurately, and effectively both orally and in writing.
• Must be able to interact professionally with all levels of management.
• Administrative or secretarial education/experience a plus.
• Ability to multi-task in a fast-paced environment.
• Self-motivated, requiring little direct supervision.
• Solid PC skills including Microsoft Office (Word, Power Point and Excel).
• Demonstrated ability to learn new tasks and responsibilities.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

About the Hiring Process (AI Disclosure)

Avis Budget Group uses artificial intelligence-enabled tools as part of its recruitment process to assist with screening and reviewing applications.

Who are we?

Glad you asked! Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission.

The fine print

Avis Budget Group is an equal opportunity employer - M/F/Veterans/Disabled.

This role requires the ability to lift up to 15 pounds and enter and exit vehicles. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group.

Etobicoke

Ontario

Canada