Administrative Assistant

Forsite Consultants Ltd; Salmon Arm; On-site; CAD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive wages

Work-life flexibility

Comprehensive benefits package

Professional development support

Company matched pension program

Job summary

Forsite Consultants Ltd. in Salmon Arm, BC is seeking an Administrative Assistant to join our business operations team.

This role supports safety and office administration, with a focus on accuracy, organization, and timely processing of documents. You will handle safety records, finance documentation, travel bookings, timesheets, and CORE/BambooHR software, working closely with the Safety Coordinator and Business Manager to keep our multi-office operations running smoothly.

Qualifications

• Strong attention to detail and accuracy when maintaining safety records, tracking spreadsheets, incident documentation, receipts, statements, processing timesheets, records and reports.
• Proficiency with Microsoft Office tools, especially Outlook, Excel and Word, and comfortable learning internal systems, safety documentation processes and business software.

Responsibilities

• Lead day-to-day safety administration, including recording and filing safety documents, maintaining tracking spreadsheets, supporting safety meetings, preparing safety committee agendas and minutes, and ensuring safety records are organized, current and accessible.
• Coordinate safety compliance activities, including obtaining and filing driver abstracts for all applicable provinces, tracking vehicle insurance and personal vehicle agreements, gathering safety statistics for applications, and supporting provincial audit preparations.
• Support incident, investigation and training processes by processing and tracking incident documentation, booking first aid courses, preparing safety updates and reports, setting up safety files for new employees, and downloading required documents from BambooHR.
• Maintain Health and Safety program materials by updating the H&S Plan, replacing outdated forms with current versions, filing completed safety documents, and supporting visitor safety orientations.
• Provide general office and operations administration, including ordering office supplies, arranging courier shipments, answering phones, processing mail and fuel receipts, completing filing and scanning, and coordinating accommodation and travel bookings through Melon and direct hotel contact.
• Support finance, payroll and systems administration, including gathering, matching, coding and filing receipts and statements; supporting credit card, vendor, AP, IRL, and JPL documentation; processing timesheets; generating reports; and assisting with CORE, BambooHR and Melon employee or project updates.

Skills

Team player

Highly organized

Problem solver

Attention to detail

Tools

Microsoft Office

Outlook

Excel

Word

NetSuite

CORE

BambooHR

Melon

AP processes

Job description

Job Opportunity: Administrative Assistant

Employee type: Full time, Permanent

Location: Salmon Arm, BC

Compensation: $22 to $26 hourly

Come Grow with Us! Forsite is actively looking for an Administrative Assistant to join our business operations team. At Forsite, we don’t just work together – we support, challenge, and grow together. We believe in flexibility, collaboration, and fostering an environment where everyone can thrive.

WHO WE ARE

Forsite Consultants Ltd. is a leading provider of integrated forest land development and management services. Our staff are industry leaders in forestry, technology, analytics, strategic planning, resource and land management/stewardship and professional forestry. We are a company that is committed to innovation and is constantly growing with clients across North America and abroad in multiple sectors.

We take pride in our team culture, where supporting one another is second nature. We are a dynamic, people-focused business that thrives by delivering value to our customers, creating opportunities for our employees, and drawing on our expertise for sustainable solutions that balance economic, environmental and social goals. We will apply our skills, knowledge and technologies to be the best forest management company.

We foster and sustain a safe and respectful environment of diversity and inclusion where everyone can reach their full potential. If you’re looking for a workplace that values collaboration, innovation and having fun while making a meaningful impact, you’ll fit right in.

WHAT YOU WILL DO

Reporting to the Business Manager and supporting the Safety Coordinator, the Administrative Assistant is responsible for providing safety-focused administrative and operational support across Forsite’s offices, including safety documentation, tracking, reporting, training coordination, audit preparation and health and safety program support. The role also supports office administration, finance documentation, travel coordination, employee timesheet processing and CORE software administration.

• Lead day-to-day safety administration, including recording and filing safety documents, maintaining tracking spreadsheets, supporting safety meetings, preparing safety committee agendas and minutes, and ensuring safety records are organized, current and accessible.
• Coordinate safety compliance activities, including obtaining and filing driver abstracts for all applicable provinces, tracking vehicle insurance and personal vehicle agreements, gathering safety statistics for applications, and supporting provincial audit preparations.
• Support incident, investigation and training processes by processing and tracking incident documentation, booking first aid courses, preparing safety updates and reports, setting up safety files for new employees, and downloading required documents from BambooHR.
• Maintain Health and Safety program materials by updating the H&S Plan, replacing outdated forms with current versions, filing completed safety documents, and supporting visitor safety orientations.
• Provide general office and operations administration, including ordering office supplies, arranging courier shipments, answering phones, processing mail and fuel receipts, completing filing and scanning, and coordinating accommodation and travel bookings through Melon and direct hotel contact.
• Support finance, payroll and systems administration, including gathering, matching, coding and filing receipts and statements; supporting credit card, vendor, AP, IRL, and JPL documentation; processing timesheets; generating reports; and assisting with CORE, BambooHR and Melon employee or project updates.

WHAT YOU WILL NEED

Forsite welcomes applicants from all backgrounds and is looking for the right person to join our team. If you don’t meet every requirement but bring relevant skills, experience and a great attitude, we encourage you to apply!

Must have:

• Strong attention to detail and accuracy when maintaining safety records, tracking spreadsheets, incident documentation, receipts, statements, processing timesheets, records and reports.
• Proficiency with Microsoft Office tools, especially Outlook, Excel and Word, and comfortable learning internal systems, safety documentation processes and business software.

Strong assets:

• Experience supporting health and safety programs, incident tracking, audit preparation, training coordination, driver abstract tracking or safety committee administration.
• Experience with NetSuite, CORE, BambooHR, Melon, AP processes, payroll support, safety documentation or similar business systems.
• Experience supporting forestry, natural resources, consulting, multi-office operations or field-based teams.

WHO YOU ARE

• Ateam player who enjoys working collaboratively and contributes to a positive team environment; reliable and accountable
• A problem solver who thinks critically and proactively finds solutions
• Highly organized and able to manage recurring safety deadlines, detailed tracking requirements, multiple administrative priorities and high-volume documentation

WHAT WE PROVIDE

We offer aflexible and rewarding work environment, including:

• Competitive wages
• Work-life flexibility
• Comprehensive benefits package
• Professional development support
• Company matched pension program

DIVERSITY, EQUITY & INCLUSION

At Forsite, we are committed to fostering a work environment where everyone feels valued, respected and empowered to succeed. We believe that diverse perspectives drive innovation and strengthen our team. We welcome applications from individuals of all backgrounds, identities and experiences, including but not limited to Indigenous peoples, racialized individuals, persons with disabilities, women, LGBTQ2+individuals, and veterans. If you require accommodation during the hiring process, please let us know – we are happy to support you.

We thank all applicants for their interest; however, only candidates selected for interviews will be contacted.