Administrative assistant

JobsMedia.io; Quebec; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Other benefits

Job summary

JobsMedia.io in Canada is seeking an office administrator for a permanent, full-time position in a restaurant setting. You will coordinate information flow, manage mail, plan daily operations, and ensure compliance with laws.

You will handle payroll administration, invoices, data entry, and reports on sales and personnel matters while maintaining filing systems and schedules. Fluency in French is required; 40 hours per week with independence and tight deadlines.

Qualifications

• Secondary school graduation certificate required.
• 2 years to less than 3 years of experience preferred.
• Coordinate the flow of information within a team and manage daily office tasks.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Review HR projects to assure compliance with laws and regulations.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Oversee payroll administration.
• Greet people and direct them to contacts or service areas.
• Set up and maintain filing systems (manual and computerized).
• Perform data entry and maintain digital database.
• Reconcile accounts and prepare reports on sales volumes, merchandising and personnel matters.

Skills

Excellent written communication

Multitasking

Attention to detail

Time management

Education

Secondary school graduation certificate

Tools

Acomba

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Project management software

Social Media

Adobe Acrobat Reader

Google Drive

Electronic mail

Job description

Education and Experience

• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years

Employment details

• Work Term: Permanent
• Work Language: French
• Hours: 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years

Work setting

• Restaurant

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Reconcile accounts
• Prepare reports on sales volumes, merchandising and personnel matters
• Prepare and submit reports
• Perform administrative tasks
• Label, file and retrieve documents
• Invoice clients
• Assist in analysis of data and preparation of reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Prepare and monitor contracts and budgets

Computer and technology knowledge

• Acomba
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Project management software
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical or specialized writing

• Commentary

Area of specialization

• Correspondence
• Reports and records
• Invoices

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Judgement
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability

Screening questions

• Do you have experience working in this field?

Employment terms options

• Morning
• Day

Other Benefits

• Other benefits

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Does not require Canadian work experience

Support for youths

• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth