administrative assistant

Comfort Keepers Victoria; Victoria; Presencial; CAD 40 000 - 60 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Dental plan

Health care plan

Resumo da oferta

Comfort Keepers Victoria is seeking an HR Coordinator to manage daily HR operations at our Victoria location. You will coordinate recruitment, staff scheduling and policy implementation to support organizational goals.

The role requires 3–5 years of HR experience and a 1–2 year college diploma. Proficiency with MS Office (Excel/Outlook/Word), SharePoint, and digital filing is essential, plus strong communication and organization.

Qualificações

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
• 3–5 years of HR experience.

Responsabilidades

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct staff
• Motivate staff
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database

Conhecimentos

Excellent oral communication

Excellent written communication

Multitasking

Time management

Team player

Formação académica

College or diploma (1–2 years)

Ferramentas

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Word

SharePoint

Social Media

Adobe Acrobat Reader

Google Drive

Electronic mail

Descrição da oferta de emprego

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct staff
• Motivate staff
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• SharePoint
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Medical

Additional information

Security and safety

• Criminal record check
• Vulnerable sector check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Adaptability
• Dependability
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees

Support for youths

• Participates in a government or community program or initiative that supports youth employment

Support for Veterans

• Participates in a government or community program or initiative that supports Veterans

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people

Support for mature workers

• Participates in a government or community program or initiative that supports mature workers

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities