Administrative Assistant

Bartlett; Oxbow; On-site; CAD 40,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Vacation

Holidays

Profit Sharing

RRSP

Team-oriented culture

Job summary

Bartlett, a global leader in agricultural, energy, and industrial solutions, is hiring for an administrative role at the Northgate facility. You will provide essential office support and grain logistics coordination, ensuring smooth operations and excellent customer service.

The position requires proficiency in MS Office, strong communication, and teamwork. A daytime shift with standard hours is offered, along with comprehensive benefits and a team-focused culture at Bartlett.

Qualifications

• Proficient in MS Office and general office software.
• Strong written and verbal communication skills.
• Good time management and multitasking abilities.
• Honesty, integrity, and a customer-service mindset.

Responsibilities

• Provide administrative and grain logistics support at the Northgate site.
• Deliver exceptional customer service to internal and external customers.
• Handle daily paperwork, month-end reporting, and invoicing processes.
• Coordinate inbound/outbound logistics with operations and third parties.
• Maintain records, databases, and data entry accuracy.
• Assist with CRM and contract reviews as needed.
• Support settlement clerks and administration as required.

Skills

MS Office

Communication

Time management

Teamwork

Overtime availability

Driver's license

Integrity

Tools

CRM tools

Job description

Grow Your Career with Us!

Bartlett is an international leader in agricultural, energy, and industrial products merchandising and supply chain solutions. With roots dating back to 1907, Bartlett became part of the Savage family of companies in 2018-and our growth continues today. Join us and discover opportunities you never dreamed possible!

Grow Your Career with Us!

Bartlett is an international leader in agricultural, energy, and industrial products merchandising and supply chain solutions. With roots dating back to 1907, Bartlett became part of the Savage family of companies in 2018-and our growth continues today. Join us and discover opportunities you never dreamed possible!

The Basics

Location: Northgate, SK

Compensation: Competitive based on experience

Days/Hours: This will be a day shift job, usually 8am to 5pm.

Software used: Microsoft Office programs

These are just a few of the benefits you can expect from working with Bartlett:

• Medical insurance
• Dental insurance
• Vision insurance
• Vacation
• Holidays
• Profit Sharing
• RRSP
• A culture that appreciates Team Members

What You'll Be Doing

As a member of the administration team at the Northgate facility, you will be responsible for providing administrative and grain logistics support across the site. The goal of this position is to ensure efficient operation of the office while providing exceptional customer service. You will work to create and maintain a safe, inclusive, and productive workplace.

Responsibilities

• Provide exceptional customer service to all internal and external customers.
• Welcome visitors and follow sign-in process.
• Answer, screen, and forward telephone calls.
• Process daily paperwork for supply chain services business.
• Complete month end reporting and invoice process.
• Perform administrative duties such as sorting mail, filing, typing, copying, binding, and scanning.
• Monitor supply levels and order new stock when needed.
• Maintain records and databases, and perform data entry as needed.
• Create and submit bank deposits.
• Collaborate with operations team and territory account managers to coordinate logistics for inbound products from farm customers. Professionally communicate with farm customers and schedule inbound deliveries.
• Coordinate outbound truck logistics with operations team and third parties.
• Utilize tools to effectively manage grain quality and coordinate delivery.
• Perform contract reviews and maintenance.
• Utilize customer relationship management (CRM) tools to effectively capture and communicate relevant customer information.
• Track and share harvest sample information.
• Provide coverage for settlement clerk and administrative assistant.
• Perform other duties as assigned and/or required.

Requirements To Be Successful In This Position

• Proficient in MS Office
• Excellent written and verbal communication skills
• Excellent time management skills and ability to multi-task, organize, and prioritize work
• Must demonstrate honesty and integrity in all business interactions and strive to meet customer needs in a creative and safe manner
• Ability to work effectively in a team environment.
• Ability to work occasional overtime
• Valid driver's license.

Here are some of the physical requirements for this role

• This job is held in a controlled-atmosphere environment, indoors in an office building.
• This job is not physically strenuous. You must be able to sit at a desk and be able to utilize computers and calculators
• This job requires the ability to read and comprehend written and oral operational and safety instructions and related rules, policies, and memos, and to communicate clearly with your co-workers and supervisors
• It is important to have vision and hearing skills that help you communicate with good interpersonal skills

Additional Information

• A complete job description is available upon request
• Bartlett is fully committed to abiding by all equal opportunity employment standards. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws.
• Bartlett is committed to maintaining a workplace that is free from alcohol or drugs, which could impair a person’s ability to perform their jobs safely.