Bilingual Administrative Assistant

Welch LLP; Ottawa; On-site; CAD 55,000 - 58,000; Full time

Benefits offered by this job

3 weeks vacation

Summer closure

Christmas closure

Snack cart

Volunteer days

Office events

Job summary

Welch LLP is seeking an Administrative Assistant to join our Ottawa team and provide admin support across multiple internal departments. This on-site role requires strong attention to detail and the ability to manage multiple tasks efficiently.

The ideal candidate will have a secondary education plus an office administration diploma and 2 years of clerical experience, with fluent English and French communication skills. This full-time position includes on-site work five days a week.

Qualifications

• Secondary school completion plus a 1-year office administration diploma or equivalent education and experience.
• 2 years of clerical or administrative experience.
• Excellent verbal and written communication in English and French.
• Strong knowledge of standard office procedures and MS Office.
• Ability to produce high-quality deliverables under tight deadlines.

Responsibilities

• Typing, emailing, editing and proofreading letters and memos with accurate grammar.
• Printing, collating and e-filing tax forms and returns.
• Front desk support and firm administration backup.
• Sending documents to clients for signature.
• Preparing correspondence and financial documents.
• Maintaining confidential records and databases such as client addresses.
• Typing and printing TaxPrep forms.
• Supporting Senior and Administrative Services Specialists as needed.
• Rotating weekend schedule during Personal Tax Season.

Skills

MS Office

Bilingual English-French

Typing

Documentation

Education

Office administration diploma

Tools

Star database

Job description

Location: Ottawa, ON - Category: Full time, Permanent - Job Type: On-Site - Salary: $55,000-$58,000

Headquarteredin Ottawa, with 12 offices between Gatineau and Toronto, the key to our success is continually evolving to meet the needs of its employees,clientsand the marketplace.With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’sexpertiseand commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisionalprivately-heldcompanies and small cap public companies listed in Canada.

Grounded in a values-led culture (care, impact, empower), we are focused on creating a diverse and inclusive environment, in our leadership, and supporting our surrounding communities.

Welch LLP offers plenty of ways to connect and enjoy in-office workdays. From the popular snack cart, paid volunteer days to fun seasonal events like our summer picnic and tax party there is always something fun on the calendar! Welch LLP prioritizes work-life balance, promoting 3 weeks of vacation, summer Friday office closure, and full two weeks Christmas closure.

National Firm expertise, with the value and service of a mid-market firm

Established in 1918, we evolved from a single office to the largest locally owned and operated firm in the Ottawa region. With 12 offices and over 300 people across Ontario and Western Quebec,Welch LLP has deeps roots in the communities it serves.Welch ranks as one of thelargest mid-market accounting firms in Canada and with strong growth prospects.

This posting is to fill an existing availability within the team.

About the Opportunity

Welch LLP is currently looking for Administrative Assistant to join our team and provide admin support across multiple internal departments.

Duties and Responsibilities

• Typing, e-mailing editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
• Printing, collating and e-filing of various tax returns and forms
• Primary Reception and Firm Administrator back up
• Sending documents to clients for signature
• Preparing correspondence, emails and financial documents
• Checking all documents for completion prior to distributing
• Maintaining confidential records, files and materials
• Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
• Typing and printing Taxprep forms
• Supporting Senior and Administrative Services Specialists when needed
• Will require rotating weekend schedule during Personal Tax Season

Qualifications

• A minimum completion of secondary school and a one year office administration diploma or equivalent education and experience
• 2 years of previous experience in clerical or administrative functions
• Excellent verbal and written communication skills in English and French
• Good knowledge of office and administrative procedures
• High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Access) including the ability to create and maintain spreadsheets of data
• Strong interpersonal skills and ability to create and maintain positive working relationships with others both internally and externally
• Ability to efficiently produce high-quality deliverables with short and/or competing deadlines
• Ability to take initiative and work independently
• Strong attention to detail and accuracy
• Ability to safe guard confidential personal information
• An understanding of the nature of working within a public accounting firm would be an asset

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted. Please note this role is fully-on site (5 days per week in our downtown Ottawa location).

AI is not currently used in Welch's hiring process.