Administrative assistant

Tobermory; Ottawa; On-site; CAD 40,000 - 45,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Paramedical services coverage

Group insurance

Life insurance

RRSP

Free parking

Employer-paid learning/training

Job summary

Apollo Property Management Limited in Ottawa, ON is seeking an Administrative Assistant to support daily operations. This role requires handling phones, data entry, filing, and document preparation within a fast-paced office.

The successful candidate will have a college diploma (1–2 years), strong English communication, and the ability to multitask while maintaining accuracy. Permanent, full-time position with standard business hours and benefits.

Qualifications

• The candidate should be fluent in English.
• The candidate must have a certificate or diploma from a 1–2 year College, CEGEP, or other non-university programme.
• Candidate having experience is an asset.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.

Responsibilities

• Record and prepare minutes of meetings, seminars, and conferences.
• Devise and implement office procedures and routines.
• Answer phones and forward calls and messages.
• Respond to electronic enquiries.
• Compile data, statistics, and other information.
• Order office supplies and keep inventory.
• Greet visitors and direct them to appropriate contacts.
• Open and distribute mail and coordinate information flow.
• Set up and maintain filing systems, manual and computerized.
• Type and proofread forms and other documents.

Skills

English fluency

Multitasking

Communication skills

Organised

Team player

Education

College diploma (1–2 years)

Tools

Database software

Microsoft Excel

Microsoft Office

Microsoft Word

Microsoft Windows

Job description

Apollo Property Management Limited based in Ottawa, ON is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The candidate will be required to work from 08:30 a.m. to 17:00 p.m.

Employer Name: Apollo Property Management Limited
Position: Administrative assistant
No. of vacancies: 1
Salary: $40,000 to $45,000 annually (to be negotiated) 40 hours per week
Employment type: Permanent employment, Full time
Location: Ottawa, ON

• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate will be in charge of typing and proofreading forms and other documents.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate or diploma from a 1 to 2 year College, CEGEP, or other non-university programme.
• Candidate having experience is an asset.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.

Computer and Technology Knowledge

• The candidate must be familiar with database software, Microsoft Excel, Microsoft Office, Microsoft Word, and Microsoft Windows.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details.
• Health, Long term and Other benefits will be provided to the selected candidate.
• Under Health Benefits, the selected candidate will receive Dental plan, Health care plan and Paramedical services coverage.
• Under Long Term Benefits, the selected candidate will receive Group insurance benefits, Life insurance and Registered Retirement Savings Plan (RRSP).
• In addition to the Health and Long-term benefits mentioned above, the selected candidate will receive Free parking and Employer-paid learning/training.