Administrator

Confidential; Vaughan; On-site; CAD 50,000 - 60,000; Full time

Job summary

Confidential is seeking a dedicated Administrator to support day-to-day administrative operations of the sales function in a fast-paced environment. You will handle records, respond to inquiries, and maintain databases while collaborating across departments.

The role requires a high school diploma or higher, 2 years of admin experience, and strong English communication. Proficiency in Word/Excel/PowerPoint/Outlook is expected.

Qualifications

• High school diploma or post-secondary education in business/administration.
• Minimum two years of administrative experience.
• Excellent written and verbal English communication.
• Intermediate proficiency in MS Word/Excel/PowerPoint/Outlook.

Responsibilities

• Manage and ensure the accuracy of records and documents
• Receive and respond to customer inquiries
• Process and analyze data to ensure accuracy of information
• Develop and maintain databases, spreadsheets, and other organizational tools
• Monitor and respond to emails and phone calls in a timely manner
• Prepare and distribute documents, reports, and correspondence
• Maintain office supplies and equipment
• Perform other related duties as assigned

Skills

Customer service

Analytical thinking

Time management

Independent worker

Education

High school diploma or equivalent

Post-secondary education in business/administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Hours: 8 am to 4:30 pm or 8:30 to 5 pm, Monday to Friday

Full-time

Expected Salary: $50,000 - $60,000 / year

Role Overview

As our company continues to grow, we are seeking a passionate, organized, and enthusiastic Administrator to join our team. In this role, you will support the day-to-day administrative operations of the sales function, ensuring processes run smoothly and efficiently. You must be comfortable working across different departments, able to adapt quickly to changing priorities, and eager to contribute in a fast-paced environment.

Key Responsibilities

Manage and ensure the accuracy of records and documents

• Receive and respond to customer inquiries
• Process and analyze data to ensure accuracy of information
• Develop and maintain databases, spreadsheets, and other organizational tools
• Monitor and respond to emails and phone calls in a timely manner
• Prepare and distribute documents, reports, and correspondence
• Maintain office supplies and equipment
• Perform other related duties as assigned

What will make you a valued member of our team?

• High school diploma or post-secondary education in business, administration, or a related field
• A minimum of two (2) years of administrative experience is considered an asset
• Strong customer service orientation, with tact and sound judgment when dealing with demanding or challenging situations
• Demonstrated ability and eagerness to learn, with a desire for ongoing growth and development
• Excellent written and verbal communication skills in English
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to meet tight deadlines during both regular and peak periods, including handling last-minute requests
• Highly organized and detail-oriented, with strong task prioritization skills
• Able to work independently with minimal supervision
• Strong analytical and problem-solving abilities, including basic arithmetic skills

Compliance & Transparency

In accordance with Ontario’s pay transparency requirements, interviewed candidates will be informed when they are no longer under consideration for this position. Communication regarding application status may be provided through email or through your online applicant profile (if applicable).

We are committed to providing reasonable accommodation for people with disabilities. If you require accommodation, we will work with you to meet your needs in all stages of the hiring process.

The salary range shown above reflects the expected compensation for this position. The final salary offered will be determined based on a holistic assessment of the candidate’s experience, education, training, and alignment with the role’s requirements.