Administrative Assistant

Jace Holdings Ltd.; Ontario; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their Ontario office. This role involves providing crucial support to senior management, ensuring effective communication, and enhancing office operations. With a focus on collaboration and continuous improvement, you'll manage schedules, assist with onboarding, and contribute to a dynamic work environment. The company values its employees and offers a comprehensive Total Rewards package, including health and wellness benefits, a retirement plan, and opportunities for personal development. If you're passionate about making a difference and thrive in a hybrid work setting, this is the perfect opportunity for you.

Benefits

Health Insurance

Dental Insurance

Life Insurance

Disability Insurance

Virtual Healthcare

Employee Assistance Program

Retirement and Savings Plan

10% Discount at Participating Banners

Learning and Development Resources

Paid Vacation and Days Off

Qualifications

• 5+ years of experience in administrative support.
• Strong computer skills; proficient in Microsoft Office Suite.
• Experience in grocery retail administration is preferred.

Responsibilities

• Providing administrative support to senior management.
• Managing schedules, appointments, and travel for VPs.
• Conducting research, analyzing data, and preparing reports.

Skills

Administrative Support

Microsoft Office Suite

Time Management

Interpersonal Skills

Attention to Detail

Multitasking

Education

University Degree or College Diploma

Relevant Work Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

Our family of 128,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families.

A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1,600 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family.

Sobeys offers exciting opportunities and is always looking for bright talent to join our team! We currently have an opening for an Administrative Assistant in our Ontario office.

Here’s where you’ll be focusing:

• Providing administrative and business content support to senior management team members
• Collaborating with functional teams, management, and support staff to exchange information and documentation
• Supporting employee onboarding processes
• Managing procurement of goods and services
• Tracking timekeeping
• Supporting office ‘user experience’ improvements and maintaining guidelines
• Encouraging a culture of continuous improvement through innovative ideas
• Preparing and editing correspondence, presentations, and documents
• Designing and maintaining databases
• Filing and retrieving documents and reference materials
• Conducting research, analyzing data, and preparing reports
• Managing schedules, appointments, and travel for VPs; coordinating meetings and events
• Monitoring, responding to, and distributing communications for VPs
• Liaising with internal staff and external partners
• Coordinating project-based work
• Reviewing practices and recommending improvements

What you have to offer:

• 5+ years of experience in administrative support
• University degree, college diploma, or relevant work experience
• Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Experience working in project teams
• Excellent time management, organization, prioritization, and multitasking skills
• Exceptional interpersonal and communication skills
• Attention to detail, accuracy, and timeliness
• Ability to work independently and handle various tasks daily
• Aptitude for learning new tools and concepts quickly
• Experience in grocery retail administration is preferred

#LI-MM1

#LI-Hybrid

At Sobeys, our hybrid work model requires presence at an office location at least three days per week to promote team collaboration and a strong office culture.

We offer a comprehensive Total Rewards package, designed to support your physical, financial, and emotional well-being.

Some websites may share our job opportunities and provide salary estimates without our knowledge. These are based on similar roles and are not monitored for accuracy.

We consider factors such as location, experience, skills, internal equity, and market conditions to ensure fair and competitive pay. We look forward to discussing compensation details with selected candidates.

Our Total Rewards programs include:

• Benefits covering health, dental, life, and disability insurance
• Access to virtual healthcare and Employee Assistance Program
• A retirement and savings plan
• 10% discount at participating banners and other discount programs
• Learning and development resources
• Parental leave top-up
• Paid vacation and days off

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodations at any stage.