Administrative Assistant

Englobe Corp.; Northwestern Ontario; On-site; CAD 41,000 - 54,000; Full time

Benefits offered by this job

Telehealth

Benefits package

RRSP

Employee assistance program

Job summary

Englobe is seeking an Administrative Assistant to join our team in Canada. You will collaborate with internal teams to provide professional administrative and project support, ensuring smooth day-to-day office operations.

The role emphasizes organization, communication, and teamwork across diverse projects. Ideal candidates have 2–3+ years in administration, strong Microsoft Office skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Post-secondary diploma or degree in Office Administration, Business Administration, or related field.
• Strong written and verbal communication skills.
• Bilingualism (English/French) is an asset.

Responsibilities

• Provide exceptional customer service to internal teams and external clients.
• Support project teams with document preparation, formatting, and coordination
• Manage calendars, schedule meetings, and arrange travel
• Maintain filing systems, databases, and records
• Prepare reports, correspondence, and meeting minutes
• Perform reception duties including answering phones, greeting visitors, and handling mail
• Order and manage office supplies and coordinate with vendors
• Assist with basic accounting tasks such as invoice processing and accounts receivable
• Support health & safety and internal administrative programs
• Support the office fleet
• Perform other administrative duties as required

Skills

Organizational skills

Time management

Written & verbal communication

Multitasking

Customer service

Education

Post-secondary diploma or degree in Office Administration, Business Administration, or related field

Tools

MS Office

Office administration software

Job description

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

Englobe - Who we are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you? Learn more about the role !

We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will work collaboratively with internal teams to provide professional administrative and project support, ensuring the smooth day-to-day operation of the office.

Your main responsibilities

• Provide exceptional customer service to internal teams and external clients


• Support project teams with document preparation, formatting, and coordination


• Manage calendars, schedule meetings, and arrange travel


• Maintain filing systems, databases, and records


• Prepare reports, correspondence, and meeting minutes


• Perform reception duties including answering phones, greeting visitors, and handling mail


• Order and manage office supplies and coordinate with vendors


• Assist with basic accounting tasks such as invoice processing and accounts receivable


• Support health & safety and internal administrative programs


• Support the office fleet


• Perform other administrative duties as required

What makes you unique

• Post-secondary diploma or degree in Office Administration, Business Administration, or related field


• 2–3+ years of experience in an administrative role


• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)


• Excellent organizational and time management skills


• Strong written and verbal communication skills


• Ability to multitask and meet deadlines in a fast-paced environment


• High attention to detail and accuracy


• Experience in consulting, engineering, or technical environments is an asset


• Bilingualism (English/French) is an asset

What makes Englobe unique

At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow. From day one, you'll enjoy the following benefits:

• Multiple opportunities for professional growth, mentoring and skills development;


• Access to a free telehealth service;


• A full range of benefits (including cost-sharing group insurance and a group RRSP);


• A confidential employee assistance program for you and your family.

The salary range for this position is $40,807 - $53,560 base per annum, based on the responsibilities of the role, internal equity, and current market benchmarks. The final offer will be determined based on a combination of factors, including the candidate’s skills, experience and qualifications, their positioning within our internal compensation structure, and relevant geographic cost-of-living considerations, where applicable. This range represents a realistic and good‑faith estimate of the compensation we expect to offer for this role.

Compensation may also include a comprehensive benefits package, performance incentives, or bonus eligibility depending on role level and business unit. We aim to foster transparency, respect candidate time and ensure equitable compensation aligned with our company values.

Artificial intelligence tools may be used in the screening or selection of applications for this role.

What our employees say about us

At Englobe, I feel listened to. The leaders are accessible and always available to support me. Every day, I work with experts who inspire me and help me progress. The projects are cool, and I can see my career evolving. What's more, the people are friendly, warm and helpful! Englobe gives me a lot of flexibility, and the work-life balance is perfect for my family. - Digital Marketing Specialist