administrative assistant

Green Vision; North Bay; On-site; CAD 36,000 - 39,000; Full time

Job summary

Green Vision is seeking an Administrative Assistant to support the team in North Bay, ON. The role is on-site, with salary offered hourly and aligned to experience. You will coordinate meetings, manage communications, and assist with budgeting and reporting.

The ideal candidate has a Bachelor's degree or equivalent experience and 1–2 years of relevant work in construction or business services. Overtime and full-time permanent employment are available.

Qualifications

• Bachelor's degree or equivalent experience is required.
• 1 year to less than 2 years of experience.
• On-site construction and business services context.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct staff
• Evaluate daily operations
• Motivate staff
• Plan and control budget and expenditures

Skills

Multitask

Organized

Team player

Time management

Attention to detail

Reliability

Dependability

Fast learner

Education

Bachelor's degree or equivalent experience

Tools

EMR

Google Docs

MS Excel

MS Outlook

MS Windows

MS Word

MS Office

Adobe Acrobat

Google Drive

Email

Job description

Employer details Green Vision

administrative assistant

Job details

• Location North Bay , ON P1B 2Y8
• Work location On site
• Salary $ 26.00 to $ 28.00 HOUR hourly (To be negotiated) / 35 to 44 hours per week
• Terms of employment Permanent employment Full time
• Overtime required, Morning, Day, Overtime available
• Starts as early as 2026-09-01
• vacancies 1 vacancy
• Source Job Bank #3654665

Education

• Bachelor's degree
• or equivalent experience

Experience

1 year to less than 2 years

Work setting

• Construction
• Business services

Budgetary responsibility

• $500,001 - $1,500,000

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Computer and technology knowledge

• Electronic medical records
• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Dependability
• Quick learner

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

Who can apply for this job?

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-09-07