Project Coordinator

Associated Engineering; Prince Albert; On-site; CAD 45,000 - 60,000; Full time

Job summary

Associated Engineering in Prince Albert is seeking a Project Coordinator to support both general project administration and office operations. You will work with Project Engineer & Project Manager staff to meet project and client goals while ensuring smooth office functions.

This role requires diploma or certificate in administration, strong planning skills, a proactive attitude, and proficiency with MS Word, Excel, PowerPoint and Outlook.

Qualifications

• Diploma or certificate in administration, business, or related field.
• Relevant experience in administrative support role.
• Front desk duties experience (greeting visitors, mail, calls).
• Excellent planning and organizational skills.
• Ability to manage multiple projects and tight timelines.
• Strong written and verbal communication; confidential information handling.
• Computer literacy: MS Word, Excel, PowerPoint, Outlook.

Responsibilities

• Prepare and send communications mail-outs.
• Schedule meetings and manage office calendars.
• Oversee office overhead and support tasks.
• Coordinate invoicing and project budgets support.
• Support monthly project financial forecasting.
• Prepare tender documents, specifications, and letters.
• Maintain project records and documentation in Prince Albert office.
• Provide exceptional internal and external customer service.

Skills

Front desk duties

Planning and organizational skills

multitasking

Written and verbal communication

Confidential information handling

MS Office

Education

Admin diploma

Tools

MS Office Suite

Job description

Position Description

We currently have an opening for a Project Coordinator in our Prince Albert office. In this role you will support both the general project and administrative needs of the Prince Albert office, while also supporting specific Project Engineer & Project Manager staff to meet their project/client goals.

Position Description

We currently have an opening for a Project Coordinator in our Prince Albert office. In this role you will support both the general project and administrative needs of the Prince Albert office, while also supporting specific Project Engineer & Project Manager staff to meet their project/client goals.

General Administration Duties

• Prepare and complete communication mail-outs
• Schedule meetings and manage office calendars
• Schedule/oversee office overhead and support tasks
• Contact internal and external service providers
• Support computer/printer maintenance and service, in conjunction with IT
• Maintain office supply inventory, following appropriate financial procedures
• Complete bill payments, following appropriate financial procedures
• Coordinating office social and client functions, including sourcing catering
• Other administrative duties as may arise in support of the team

Project Administration Duties

• Support Project Managers in coordinating project setup, and project budgets
• Coordinate invoicing, in support of Project Managers
• Support monthly project financial forecasting, in support of Project Managers
• Prepare project tender documents, specifications, and letters
• Assist with, and coordinate tasks for Tender Processes
• Review and prepare word processing on reports, letters and other documents
• Assist with proposal preparation
• Maintain a current knowledge of project technical specifications and implications
• Responsible for project records management within the Prince Albert office

You have an eye for detail and provide excellent internal and external customer service in delivering administrative support services to the team. You will report to the Prince Albert Division Manager and be a part of a dynamic, high-performance team.

Does the following sound like you?

• Diploma or certificate in administration, business, or related field
• Relevant experience in administrative support role
• Experiencing in conducting front desk duties such greeting visitors, sorting mail, accepting calls, and thriving in a front-facing role
• Excellent planning and organizational skills
• Ability to manage multiple projects and execute work efficiently, sometimes under tight time constraints
• Highly effective written and verbal communication skills
• Ability to maintain confidential information
• Computer literacy (MS Word, Excel, PowerPoint, Outlook)

We are confident that you will achieve your personal and career goals at Associated Engineering!