Administrative Assistant

Lilwat Nation; Mount Currie; On-site; CAD 47,000 - 62,000; Full time

Job summary

Lil’wat Nation is seeking an Administrative Assistant in the Community Development department for a term full-time position from November 16, 2026 to November 16, 2027. The role provides support to the Director of Community Development, with collaboration across Lil’wat staff and leadership.

A college degree in business or office administration and 1–3 years of admin experience are required. Proficiency in Word, Outlook, Excel and PowerPoint is essential; knowledge of ERequester is an asset.

Qualifications

• College degree in business or office administration or equivalent.
• 1–3 years of administrative experience.
• Strong proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
• Accounting fundamentals an asset.
• Knowledge of office management systems and ERequester is a plus.
• Excellent written and verbal communication in English.

Responsibilities

• Assist Director with communications, operations and events.
• Provide meeting support: scheduling, agendas, minutes, and follow-up materials.
• Coordinate logistics for meetings and events, ensure materials and equipment setup.
• Manage information systems: research, records storage, retrieval and organization.
• Assist with drafting and typing correspondence, reports and documents.
• Support IT systems (OneFeather, Payworks, ERequester) for budget tracking.
• Assist with annual financials, budgets, quarterly reports, and monitoring activities.
• Co-ordinate staff training sessions, event planning and wellness activities.
• Answer phones, greet visitors, sort mail and handle faxes.

Skills

Microsoft Word

Outlook

Excel

PowerPoint

Attention to detail

Communication

Time management

Education

College degree in business administration

Office administration diploma

Equivalent education/experience

Tools

OneFeather

Payworks

ERequester

Job description

Title: Administrative Assistant

Department:Community Development

Status: Term Full Time

Start Date: November 16, 2026

End Date: November 16, 2027

Pay Grid: Salary Range 2 ($47,120.00 to $61,845.00 per year)

Reporting to:Director of Community Development

Summary of Duties:

Reporting to the Director of Community Development, the Administrative Assistant provides support to the Director of Community Development for effective program and service delivery. There will is a high degree of collaboration and interaction with other Lil’wat Administrative Assistants, community, and leadership. This work is highly confidential in nature and requires a significant amount of attention to detail. Resourcefulness and the ability to work with little supervision are paramount in this position.

Key Deliverables and Expectations:

• Assists the Director with communication including operations and service delivery, promoting and coordinating events and meetings.
• Provide administrative support for meetings, conference calls, and video meetings, including scheduling, preparing and circulating agendas, taking minutes, and compiling follow-up materials.
• Coordinate logistical support for meetings and events, ensuring materials and equipment (e.g., projector, screen, microphone) are properly set up.
• Manage information systems, including research and information gathering, and the creation, storage, retrieval, maintenance, and organization of records and materials.
• Assist with communications by supporting the preparation and distribution of communication materials, and by drafting and typing correspondence, reports, and other documents as requested.
• Provides leadership in all aspects of IT, including electronic systems for OneFeather, Payworks, ERequester, including for the purpose of supporting budget tracking.
• Assisting the Director, with annual financials, and budgets, quarterly reports and other monitoring activities.
• In consultation with the Director, supports the coordination staff training sessions, event planning and wellness activities.
• Respond to incoming communications, including answering telephone calls, checking messages, greeting and directing visitors, collecting and distributing incoming faxes, and handling incoming mail.
• Assist clients in filling out forms, either electronically or on paper.
• Ensure all office equipment is in proper working order, order and maintain office supplies, cleaning equipment, and other necessary items, and place service calls when needed.
• Always act in the strictest confidentiality and professional manner, including outside regular working hours.
• Perform other related duties as requested.

Experience and Attributes:

• College degree, diploma in business administration or office administration or an equivalent combination of education, training, and experience.
• Must have 1-3 years of administrative experience with a willingness to learn.
• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Accounting Fundamentals an asset.
• Knowledge of office management systems and procedure (knowledge and experience using Erequester an asset)
• Outstanding written and verbal communication skills in the English language.
• Ability to work independently and as an integral member of various teams.
• Strong organizational skills, meticulous attention to detail, and time management skills.
• Ability to meet deadlines, prioritize assignments, manage multiple tasks simultaneously and maintain confidentiality.
• Motivated self-starter and with strong interpersonal skills.
• Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members.
• Knowledge and interest in Lil’wat Nation territory, culture and history an asset.
• Valid BC Class 5 Driver’s License, a clean Driver’s Abstract, and a reliable vehicle.
• Must be able to provide a clear Criminal Record Check, including the vulnerable sector.