Administrative Assistant

Aerotek; Markham; On-site; CAD 36,000 - 48,000; Full time

Job summary

Aerotek has an immediate opening for an Administrative Assistant in the Mississauga, ON office. The role focuses on delivering superior customer service and administrative support to customers, contract employees, client managers and local sales teams.

Key duties include front office operations, greeting contractors, handling office paperwork, data entry in PeopleSoft, and assisting HR with onboarding and audits.

Qualifications

• 1+ years of experience in a customer service related position.
• Ability to prioritize, organize, problem solve and meet deadlines and goals.
• Ability to communicate effectively and provide proper follow up.

Responsibilities

• Provide outstanding front office customer service (telephone and reception area).
• Greet walk-in contractors and hand out applications.
• Maintain drug testing/medical surveillance process (setting up employee for the clinic, logging and updating office report, emailing/communicating results).
• File and maintain all office paperwork.
• Maintain adequate levels of Pre-Employment Packets.
• Assist with data entry of personal data updates, starts, and finishes in PeopleSoft.
• Process orientation paperwork to Human Resources Department.
• Timely processing of Tax Credit Forms and other state required forms.
• Maintain outstanding levels of administrative support to all internal and external employees.
• Maintain and organize all office supplies.
• Enter and manage Background process and communicate results to the office.
• Delivers Contractor Orientations and verifies information for accuracy.
• Assist with office audits and compliance requirements.

Skills

Customer service

Prioritization

Communication

Tools

Microsoft Office

Job description

Overview

Aerotek has an immediate opening for an Administrative Assistant in the Mississauga, ON office.

Job Summary:The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support.

Essential Functions:

• Providing outstanding front office customer service (telephone and reception area)


• Greet and hand out applications to all walk in contractors


• Maintains drug testing/medical surveillance process (setting up employee for the clinic, logging and updating office report, email/communicating results to the office)


• File and maintain all office paperwork


• Maintaining adequate levels of Pre-Employment Packets


• Assist with data entry of personal data updates, starts and finishes in PeopleSoft


• Processing orientation paperwork to Human Resources Department


• Timely processing of Tax Credit Forms and other state required forms


• Maintaining outstanding levels of administrative support to all internal and external employees


• Maintain and organize all office supplies


• Enter and manage Background process and communicate results to the office


• Delivers Contractor Orientations and verifies information for accuracy


• Assists with office audits and compliance requirement s

Supervisory or Management Responsibilities:

• N/A

Minimum Education/Abilities/Skills:

• 1 + years of experience in a customer service related position


• Ability to prioritize, organize, problem solve and meet deadlines and goals


• Ability to communicate effectively and provide proper follow up

Special Requirements:

• Computer experience with 35-45WPM and understand Microsoft Office Programs