Administrative assistant

Borea Construction; Lévis; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Vacation from day one

Personal days

Insurance package

RRSP matching

Employee stock ownership

Professional development

Cellphone allowance

Mobility allowances

Job summary

Borea Construction is seeking an Administrative Assistant to support VP-level executives. The role focuses on calendar management, meeting coordination, and travel arrangements, while handling confidential information with discretion.

The ideal candidate has 5+ years in executive support, strong writing skills, and advanced MS Office proficiency, with bilingual capabilities in French and English to communicate across Canada.

Qualifications

• College diploma, vocational diploma, or equivalent education in administration, office technology, secretarial studies, or related field.
• Minimum of 5 years of experience in administrative support for senior executives and leadership teams.
• Excellent writing and editing skills with strong attention to detail.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Advanced proficiency in French (written and spoken); intermediate in English to interact with suppliers and colleagues across Canada.

Responsibilities

• Proactively manage calendars of multiple Vice Presidents and prepare meeting documentation.
• Organize and schedule meetings, committees, and leadership team gatherings.
• Draft, review, format, and ensure quality of administrative documents, reports, and communications.
• Track deadlines and follow up on requests.
• Coordinate business travel arrangements and reservations; manage expenses and reports.
• Contribute to document management, process improvement, and governance.

Skills

Calendar management

Meeting coordination

Travel arrangements

Document preparation

Microsoft Office

French proficiency

English proficiency

Multitasking

Discretion/Confidentiality

Education

College diploma or equivalent in administration

Tools

Microsoft Office Suite

SharePoint

Job description

Find the right energy here and come generate something big with us! Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice Presidents. They contributes to the efficiency of daily operations through proactive calendar management, meeting coordination, travel arrangements, and document preparation. They demonstrates sound judgment, a high level of confidentiality, and the ability to manage multiple priorities simultaneously in a fast-paced and evolving environment.

• Proactively manage the calendars of multiple Vice Presidents, optimize the scheduling of their activities, and prepare the documentation required for planned meetings;
• Organize, coordinate, and schedule meetings, committees, and leadership team meetings;
• Draft, review, format, and ensure the quality of various administrative documents, reports, presentations, and communications;
• Track deadlines and follow up on requests received;
• Coordinate business travel arrangements (transportation, accommodation, itineraries, and logistics) and make necessary reservations (restaurants, hotels, corporate events, etc.);
• Monitor expenses and prepare expense reports;
• Contribute to internal initiatives, including document management, process improvement, and administrative governance;
• Perform any other related duties to support the team and departments.

This role could be for you if you have

• College diploma, vocational diploma, or equivalent education in administration, office technology, secretarial studies, or another related field;
• Minimum of 5 years of experience in an administrative support role supporting senior executives and leadership teams;
• Excellent writing and editing skills with strong attention to detail;
• Advanced proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint);
• Advanced proficiency in French, both written and spoken;
• Intermediate proficiency in English, both written and spoken, to occasionally interact with suppliers and colleagues across Canada. Must be able to draft communications and review documents in English;
• Strong ability to manage multiple priorities and assignments simultaneously;
• High level of confidentiality, professionalism, and discretion;
• Excellent communication and interpersonal skills;
• Ability to work independently while collaborating effectively with internal teams.

Benefits

• A minimum of 4 weeks of vacation starting on day one
• Personal days you can use whenever you need them
• A competitive group insurance benefits package
• Group RRSP with up to 5% employer matching
• Employee Share Ownership Program - become a partner in our success
• Support for your professional development and career growth
• Monthly cellphone allowance
• Various mobility allowances and premiums to support your work Borea’s values are deeply rooted in the energy landscape. We take care of each other, ensuring that our teams thrive in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea, in collaboration with its various solar and wind construction partners, is committed to finding increasingly innovative solutions with the goal to commit to quality and responsibly and sustainably energizing future generations.

Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.