Administrative assistant

Kibbi; Laval (administrative region); On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Assurance santé

Plan dentaire

Plan de vision

Assurance invalidité

Parking gratuit

Indemnité kilométrique

Job summary

Kibbi recherche un(e) professionnel(le) pour diriger les opérations quotidiennes à Laval. Poste permanent à temps plein, exigeant une maîtrise du français et une expérience initiale.

Vous planifierez, organiserez et suivrez l’ensemble des tâches administratives et opérationnelles. Le candidat idéal possède un diplôme collégial, 1 à 2 ans d’expérience et une bonne maîtrise des outils bureautiques (Google Docs, Jira, MS Office).

Qualifications

• Diplôme collégial ou équivalent requis.
• Expérience 1 à 2 ans dans un poste similaire.
• Maîtrise du français à l’oral et à l’écrit.

Responsibilities

• Diriger et contrôler les opérations quotidiennes.
• Planifier et organiser les activités journalières.
• Rédiger et préparer les procès-verbaux des réunions.
• Planifier les rendez-vous et confirmer les horaires.
• Répondre au téléphone et transférer les appels.
• Gérer les demandes électroniques et courriels.
• Commander les fournitures de bureau et suivre l’inventaire.
• Rédiger et relire la correspondance et les documents.
• Saisir des données et préparer des documents
• Préparer les contrats et autres documents administratifs
• Tenir les registres et journaux de travail

Skills

Communication orale

Communication écrite

Organisation

Travail d'équipe

Rigueur

Gestion du temps

Fiabilité

Adaptabilité

Responsabilité

Autonomie

Education

Diplôme collégial (CEGEP)

Tools

Google Docs

Jira

MS Excel

MS Outlook

MS Word

SharePoint

MS Office

Adobe Acrobat Reader

Périphérique de messagerie ponctuel

Job description

• Durée de l'emploi: Permanent


• Langue de travail: Français


• Heures de travail: 40 hours per week


• Education:


• Expérience:

EDUCATION

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

TASKS

• Direct and control daily operations


• Plan and organize daily operations


• Record and prepare minutes of meetings, seminars and conferences


• Schedule and confirm appointments


• Answer telephone and relay telephone calls and messages


• Answer electronic enquiries


• Order office supplies and maintain inventory


• Type and proofread correspondence, forms and other documents


• Perform data entry


• Prepare contracts and other papers


• Maintain work records and logs

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Google Docs


• Jira


• MS Excel


• MS Outlook


• MS Word


• Electronic scheduler


• SharePoint


• MS Office


• Adobe Acrobat Reader


• Electronic mail

TECHNICAL TERMINOLOGY

• Business

CIVIL ENGINEERING EXPERIENCE

• Buildings and structures

TRANSPORTATION/TRAVEL INFORMATION

• Travel expenses paid by employer

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently


• Attention to detail


• Large workload

PERSONAL SUITABILITY

• Excellent oral communication


• Excellent written communication


• Organized


• Team player


• Accurate


• Reliability


• Time management


• Adaptability


• Accountability


• Dependability


• Quick learner

SCREENING QUESTIONS

• Do you have experience working in this field?


• Do you meet the language requirements listed in the job posting for the position (English or French)?

EXPERIENCE

• 1 year to less than 2 years

EMPLOYMENT TERMS OPTIONS

• Morning

HEALTH BENEFITS

• Dental plan


• Disability benefits


• Health care plan


• Vision care benefits

FINANCIAL BENEFITS

• Mileage paid

LONG TERM BENEFITS

• Long-term care insurance

OTHER BENEFITS

• Free parking available


• Parking available


• Travel insurance

SUPPORT FOR PERSONS WITH DISABILITIES

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities


• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

SUPPORT FOR NEWCOMERS AND REFUGEES

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees


• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

SUPPORT FOR YOUTHS

• Offers on-the-job training tailored to youth


• Offers mentorship, coaching and/or networking opportunities for youth

SUPPORT FOR MATURE WORKERS

• Applies hiring policies that discourage age discrimination

SUPPORTS FOR VISIBLE MINORITIES

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)