Administrative Assistant

Associated Engineering (ONT) Ltd; Kelowna; On-site; CAD 47,000 - 61,000; Full time

Job summary

A leading engineering firm is seeking an Administrative Assistant for their Kelowna office. The ideal candidate will manage correspondence, support administrative tasks, and ensure confidentiality of records. This role requires strong organizational skills and proficiency in MS Office. Join a company committed to employee development and a supportive work environment.

Benefits

Competitive salary and benefits

Fitness allowance

Company-matching pension program

Professional development support

Social Club activities

Wellness program

Qualifications

• Minimum 2 years of experience providing administrative support.
• Proficient in MS Office and other desktop publishing software.

Responsibilities

• Preparing and delivering correspondences and reports.
• Managing records confidentiality and coordinating meetings.
• Providing general assistance to other Administrative Staff.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication

Education

Post-Secondary Diploma

Tools

MS Office

Adobe Acrobat

CorelDRAW

Adobe Illustrator

Job description

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Job Title

Administrative Assistant

Location

Kelowna Office - Kelowna, BC V1Y 7T2 CA (Primary)

Category

Administration

Job Type

About Us

Associated Engineering is an employee-owned, Canadian company that is passionate about buildingcommunities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part ofevery project we undertake, and how we operate our business. Focused locally, we offer uncompromisingservice to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 17 consecutive yearsresulting in a Platinum Club membership. This award recognizes our technical excellence, businessperformance, innovation, dedication to our staff, and involvement in the community. We have also been aCarbon Neutral Company since 2009 and have EcoAction initiatives across the company.

We know it takes dedicated, talented individuals working together to consistently deliver high-qualitywork and service to our clients. We achieve this by promoting collaboration, investing in our people, andfostering a culture that engages and inspires our people to be their best, maximize their potential, and
think creatively while applying best practices. If you have what it takes, we want you to join us!

Our commitment to you:
At Associated Engineering, we have a diverse workforce and teamwork philosophy. We are committed tothe growth and careers of our people, and we take great care in hiring the right people to join our team forthe long term. Our unique workplace culture has been what setting us apart and we provide:
• Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
• Ongoing support for your growth and development, including a formal professional developmentprogram, mentoring programs, training opportunities, and professional designation support.
• An active Social Club that promotes social activities in and outside the office and offers subsidizedtickets to local events.
• Company supported wellness program that include lunch and learns on various topics.

Job Description

We currently have an opening for an Administrative Assistant in our Kelowna office.

Responsibilities will include:
• Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda,contract documents, and technical specifications to company standards.
• Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
• Assembling and transmitting documents internally and externally to clients in various formats.
• Responsible for the management and confidentiality of records in accordance with departmental andcorporate requirements.
• Updating division member’s resumes and team calendar
• Coordinating meetings, travel, and social gatherings as required.
• General assistance to other Administrative Staff in the office as required.

Job Requirements

• Diploma or undergraduate degree in Office Administration would be an asset.
• Minimum 2 years of experience providing administrative support, preferably in an engineering orarchitectural environment.
• Proficient in MS Office.
• Proficient in other desktop publishing software such as Adobe Acrobat.
• Website maintenance and database management skills are an asset.
• Knowledge of CorelDRAW and Adobe Illustrator are an asset.
• Able to work in a fast-paced office environment.
• Superior organizational and time management skills; strong attention to detail.
• Superior interpersonal skills and a strong team player.
• Strong oral communication and writing skills.
• Self-motivated with the ability to work independently, resourcefully with minimal oversight.

The salary range for this position is $47,840.00 to $60,320.00, and is commensurate with experience relative to this position.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.