Executive Assistant

Get Well Family Health Team; Toronto; On-site; CAD 41,000 - 55,000; Full time

Benefits offered by this job

Group extended health care

HOOPP pension

Free on-site parking

Job summary

Get Well Family Health Team is seeking an Executive Assistant to support the Medical Director, Director of Operations, and broader healthcare team. The role combines advanced administrative support with project coordination across medical, health, and digital initiatives in an interdisciplinary clinic setting.

You will manage multiple priorities, collaborate with diverse stakeholders, and help drive strategic initiatives while maintaining confidentiality and professional conduct.

Qualifications

• Post-secondary education in business administration, health administration, project management, or related field; equivalent experience may be considered.
• Experience supporting senior leaders or executives in healthcare, public sector, or multi-clinic environments.
• Comfortable in a growing, entrepreneurial work environment; strong written and verbal communication.

Responsibilities

• Coordinate administrative policies, schedules, and procedures for the organization.
• Prepare reports, briefings, and summaries for the company and affiliates.
• Assist the medical director and president in their duties.
• Manage complex stakeholder relationships within the organization and external partners.

Skills

Project management

Stakeholder management

Communication

Analytical skills

MS Office proficiency

Confidentiality

Independent work

Education

Business/Health administration degree

Tools

MS Office

Project management platforms

Job description

At Get Well Family Health Team, we are committed to providing comprehensive, patient-centered primary care through an interprofessional model. Our team of physicians, nurses, interdisciplinary health professionals, and administrative staff work together to enhance the health and well-being of individuals and families in our community.

Position Summary

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to support the Medical Director, Director of Operations and broader healthcare team. This role combines advanced administrative support with project coordination and leadership responsibilities across medical, health, and digital initiatives within an interdisciplinary healthcare clinic setting. The ideal candidate thrives in a dynamic environment, excels at managing multiple priorities, and is comfortable working with diverse stakeholders across the interdisciplinary health team.

Key Responsibilities

• Coordinate administrative policies, procedures, schedules for the organization and affiliates.
• Prepare reports, briefings, and summaries for the company and affiliated organizations.
• Assist the medical director and president in their duties.
• Manage complex stakeholder relationships within the organization, external partners, and wider health system.
• Provide leadership in the organization, execute and implement complex multi-year project.
• Assess risks in planning, design and development/procurement.
• Evaluate policies and procedures.
• Negotiate and obtain stakeholder buy-in for multi-partner/stakeholder projects in the integrated health care systems.
• Conduct analytics, metrics, and reporting.
• Communicate project plan, progress.
• Establish project goals, specifications, requirements, timelines, budget, milestones.
• Document processes and procedures.
• Perform some of the work in projects when necessary due to budgetary or time constraints.
• Apply for funds and grants
• Meet with staff, stakeholders, team members to monitor and progress projects.
• Abide by the clinic/organization Policies, Procedures and Guidelines, and Code of Conduct.
• Attend staff meetings.
• Be willing and able to be trained, to expand scope of work, and to train others.

Qualifications

• Post‑secondary education in business administration, health administration, project management, or a related field; equivalent experience may be considered.
• Must-have experience within healthcare, public sector, or complex multi‑clinic environments supporting senior leaders or executives, ideally.
• Comfortable and productive in a growing, evolving, entrepreneurial work environment.
• Demonstrated project management experience, including planning, coordination, execution, and reporting.
• Strong analytical skills with experience conducting reporting, and data‑driven decision support.
• Proficient with MS Office and other technology. Fast learner of new technologies.
• Exceptional written and verbal communication skills, with the ability to prepare high‑quality reports, briefings, and presentations.
• Proven ability to manage relationships with diverse stakeholders across clinical, administrative, and external partner groups.
• Ability to evaluate policies and procedures and support organizational improvement initiatives.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proficiency with digital tools, project management platforms, and Microsoft Office applications.
• Commitment to professional development and willingness to learn and train others.
• Demonstrated commitment to confidentiality, discretion, and professional conduct, with the ability to handle sensitive clinical, organizational, and stakeholder information responsibly.
• Knowledge of Ontario’s primary care system, interprofessional care models, and integrated health system partnerships is an asset.

Why Join Us:

• Work in a supportive, collaborative, and innovative primary care and interprofessional team.
• Opportunities for professional growth and continuing education.
• Make a meaningful impact on the health of our community.

Additional Job Details:

• Location: In person at Bathurst & Sheppard
• Job Type: Full-time
• Posting Type: Newly created role
• Compensation: $30 - $40 hourly
• Benefits: Group Extended Health Care Benefits; HOOPP Pension Benefit; Free On-site parking
• Use of AI: We do not use AI in the recruitment process. The hiring team reviews and screens all resumes, and selects candidates directly for interviews and offer.

For more information about the Get Well Health Team, please visit: https://getwellteam.ca/

We thank all applicants for their interest in working for Get Well Family Health Team. However, only those selected for further consideration will be contacted.

We are committed to being an equal opportunity employer and are happy to provide accommodations upon request at all stages of the recruitment process. Should you require any disability-related accommodation to support your participation in our recruitment process, please contact us at [e-mail] and we will work with you to meet your accessibility needs.