Administrative Assistant

NSB-Omega; Dartmouth; On-site; CAD 38,000 - 52,000; Full time

Job summary

NSB Omega in Dartmouth, NS is seeking an Administrative Assistant to support a major Oil & Gas client. The role involves providing administrative support, handling phones, scheduling, filing and document management.

The candidate should be proficient in MS Office and possess strong communication and organizational skills to manage confidential information and assist senior staff with projects and meetings.

Qualifications

• Excellent verbal and written communication skills.
• Strong administrative coordination abilities.
• Proficiency with MS Office (Word, Excel, PowerPoint) and email systems.

Responsibilities

• Provides administrative support to a department or individual.
• Duties may include typing, filing, answering phones, scheduling, calendaring, and record keeping.
• Coordinates meetings and conferences and handles mail distribution.
• Works on special projects including data collection, reporting and analysis.

Skills

Verbal communication

Written communication

Administrative coordination

Tools

MS Office

Email systems

Job description

NSB Omega is searching for an Administrative Assistant for our MAJOR Oil & Gas Client in Dartmouth, NS.

Assignment Description

Main Functions

Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring.

Skills and Qualifications

• Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems
• Strong administrative coordination abilities