Senior Administrative Coordinator, ELT

Government of Nova Scotia; Halifax; On-site; CAD 63,000 - 79,000; Full time

Benefits offered by this job

Career development

Extended health and dental benefits

Life insurance

Defined benefit pension plan

Job summary

The Office of the Auditor General (Government of Nova Scotia) is seeking a Senior Administrative Coordinator to provide high-level executive support to the ELT. You will manage complex calendars, confidential correspondence, and cross-government liaison duties, ensuring smooth day-to-day operations across committees and senior officials.

This permanent role emphasizes discretion, professional writing, and process improvement, with SAP data handling and events coordination as core duties.

Qualifications

• Experience providing senior-level administrative support.
• Exceptional organizational skills and ability to manage competing priorities.
• Excellent judgment, discretion, and commitment to confidentiality.
• Proficiency with MS Office and familiarity with SAP.

Responsibilities

• Provide high-level administrative support to the Auditor General, Deputy Auditor General, and senior leadership.
• Act as liaison with senior officials across government and committees.
• Draft, proofread, and format confidential correspondence and reports.
• Coordinate the design, layout, and production of Auditor General reports.
• Develop and maintain procedures and administrative workflows.
• Manage sensitive records and ensure secure handling of materials.
• Enter data across the employee life cycle in SAP.
• Plan and coordinate office-wide activities and events.
• Provide backup to the Administrative Assistant as needed.

Skills

Senior admin support

Organizational skills

Discretion

Written communication

MS Office

SAP experience

Data visualization

Tools

SAP

Job description

Competition # : 49818
Department: Office of the Auditor General
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 06-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Office of the Auditor General serves the Nova Scotia House of Assembly and the people of Nova Scotia. Our vision is to be a relevant, valued and independent audit office serving the public interest as the House of Assembly’s primary source of assurance on government performance. The Office accomplishes this through the conduct of financial and performance audits of government departments and agencies, as well as entities which receive funding from the government. With approximately 40 dedicated professionals, we pride ourselves on promoting excellence, integrity, and a supportive workplace. For more information, please visit www.oag-ns.ca.

About Our Opportunity

We’re seeking an experienced, proactive Senior Administrative Coordinator to provide critical executive-level support to our Executive Leadership Team (ELT). In this trusted role, you’ll help keep the Auditor General, Deputy Auditor General, and senior leaders operating at their best by coordinating complex schedules, managing the flow of confidential information, and serving as a key link between our Office and senior officials across government and beyond.

The work is steady and detail-driven. You’ll manage calendars, coordinate meetings, keep correspondence and reports moving, and make sure the office runs smoothly day-to-day. Some periods are busier than others. This role suits someone who finds satisfaction in consistent, well-run processes and takes pride in getting the details right.

If you thrive in a professional environment where your judgment, discretion, and initiative are valued, this is your opportunity to make a meaningful impact behind the scenes.

What You’ll Do

• Provide high-level administrative support to the Auditor General, Deputy Auditor General, and senior leadership, including managing complex calendars, coordinating meetings, preparing agendas, taking minutes, and ensuring timely follow-up on action items.
• Act as a liaison with senior officials across government, legislative committees, and professional associations.
• Draft, proofread, and format confidential correspondence, reports, and official publications.
• Coordinate the design, layout, and production of Auditor General reports to the House of Assembly and Public Accounts Committee.
• Develop and maintain procedures, guides, and administrative workflows that keep the Office running smoothly.
• Anticipate information needs, manage sensitive records, and ensure secure handling of confidential materials.
• Coordinate select recurring items for the Human Resources Director: ergonomic assessment scheduling, new employee orientation scheduling, and years of service certificates production.
• Enter data across the employee life cycle in SAP: onboarding, position changes, offboarding, annual salary increases, time entry, and self-service account setup.
• Plan and coordinate office-wide activities and special projects, including staff days, training sessions organized by the Office, regional conferences and other Office-hosted events.
• Provide backup to the Administrative Assistant and coordinate office logistics as needed.

What You Bring

• Proven experience providing senior-level administrative support, ideally in professional services, government, or public sector settings.
• Exceptional organizational skills with the ability to manage competing priorities and tight deadlines.
• Excellent judgment, discretion, and commitment to confidentiality and political neutrality.
• Strong writing, proofreading, and document production skills with a keen eye for detail.
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and the confidence to learn new technologies and tools.
• Comfort liaising with senior officials and representing the Office professionally.
• Initiative, flexibility, and confidence to solve problems independently.
• Proficiency with SAP is an asset.
• Experience creating data visualizations and infographics and an understanding of design principles and techniques is an asset.

What We Offer

• Career development – We are committed to your professional growth as a CPA. We fund your annual CPD requirements and support participation in CPA Atlantic events and national legislative audit networks. Because our team is small, you won’t be siloed. You’ll contribute to the full audit lifecycle from planning through to reporting, building depth and breadth that is hard to find in larger organizations. You’ll also be mentored by senior CPAs who are invested in your success.
• Comprehensive benefits – Competitive salary, extended health and dental benefits, life insurance, and a defined benefit pension plan
• For more information visit our website: Career Information | Office of the Auditor General of Nova Scotia

Pay Grade: EC 07

Salary Range: $2,439.73 - $3,049.66 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].