Administrative Support

Cherubini Group; Dartmouth; On-site; CAD 40,000 - 52,000; Full time

Job summary

Cherubini Bridges and Structures, a member of the Cherubini Group of Companies, is seeking an Administrative Support to join our Dartmouth, NS office. You will manage front-desk activities, greet visitors, and provide essential administrative support to Health & Safety Culture and People & Culture teams.

The role emphasizes reliability, clear communication, attention to detail, and teamwork to keep daily operations organized and compliant.

Qualifications

• 2+ years of experience in an administrative or office environment.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Resourceful and proactive in addressing day-to-day issues.

Responsibilities

• Provide administrative support across Health & Safety Culture, People & Culture, and the broader organization as required
• Answer and forward incoming phone calls, taking messages accurately as necessary
• Greet and welcome customers, clients and guests as they arrive at the office
• Receive, verify, and sort incoming deliveries, ensuring that packing slips are provided to Purchasing
• Maintain facility security by following safety procedures and controlling gate access via the reception desk
• Record absences and enter into time tracking system
• Coordinate lockers and personal protective equipment for new hires
• Manage boardroom schedules and meeting space coordination
• Provide employee letters and general administrative documentation support
• Maintain employee files within Payworks
• Record and communicate absences, logging to attendance tracking system
• Assist with filing and organization of training records, licenses, and certifications
• Support the SOC program, including entering cards into the system
• Log and file safety incidents within internal databases

Skills

Dependable

Communication

Attention to detail

Organized

Team player

Job description

Cherubini Bridges and Structures, a member of the Cherubini Group of Companies, is looking for Administrative Support to join our team in Dartmouth, NS.

We have an outstanding Safety Culture that focuses on the health and wellbeing of our workforce. The desire to be an active participant in our Safety Program is a vital aspect of employment within the Cherubini Group of Companies.

Summary

In the role of Administrative Support, you are a dependable and consistent presence at the front of our organization. You manage reception and front-desk activities and provide administrative support that helps our team stay organized and informed. This role is grounded in accountability, attention to detail, and a strong team-first approach.

You will be the first point of contact for visitors and an important support to Health & Safety Culture, People & Culture, and the broader organization. Your work ensures daily operations run smoothly and that key administrative processes are completed accurately and on time.

Who You Are

• You are highly dependable and reliable
• You communicate clearly and professionally, both in person and in writing
• You are detail-oriented and take pride in accuracy
• You stay organized and manage priorities effectively
• You contribute to a team environment and support others where needed

Responsibilities

• Provide administrative support across Health & Safety Culture, People & Culture, and the broader organization as required
• Answer and forward incoming phone calls, taking messages accurately as necessary
• Greet and welcome customers, clients and guests as they arrive at the office
• Receive, verify, and sort incoming deliveries, ensuring that packing slips are provided to Purchasing
• Maintain facility security by following safety procedures and controlling gate access via the reception desk
• Record absences and enter into time tracking system
• Coordinate lockers and personal protective equipment for new hires
• Manage boardroom schedules and meeting space coordination
• Provide employee letters and general administrative documentation support
• Maintain employee files within Payworks
• Record and communicate absences, logging to attendance tracking system
• Assist with filing and organization of training records, licenses, and certifications
• Support the SOC program, including entering cards into the system
• Log and file safety incidents within internal databases

Requirements

• 2+ years of experience in an administrative or office environment
• Strong written and verbal communication skills
• Ability to manage competing priorities and meet deadlines
• Resourceful and proactive in addressing day-to-day issues