Administrative Asistant II

NES Fircroft; City of Cold Lake; On-site; CAD 40,000 - 50,000; Full time

Job summary

NES Fircroft is seeking an Administrative Assistant II to provide comprehensive support within Cold Lake, Alberta. The role involves handling scheduling, communications, and confidential data while coordinating with a team on projects and processes.

You will support senior staff, mentor junior colleagues, and contribute to efficient office operations with a focus on accuracy and professionalism.

Qualifications

• Must multi-task and prioritize.
• Excellent verbal and written communication.
• Proficient in MS Office and email systems.
• Strong administrative coordination abilities.
• Customer service experience.

Responsibilities

• Provide administrative support to a department or individual.
• Lead projects and mentor other staff; handle confidential data.
• Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies.
• Work on special projects: recording, compiling, reporting, and analyzing information.
• Operate with moderate direction and identify issues, seeking guidance as needed.

Skills

Multitasking

Communication

Customer service

Administrative coordination

Tools

MS Office

Job description

Administrative Assistant II

Location: Cold Lake

Contract Length: 1 Year

Schedule: 5 days on / 2 days off

Main Functions

Provides administrative support to a department or individual. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.

• typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
• May work on special projects to include recording, compiling, retrieving, reporting and analyzing information.
• Works with moderate work direction and can identify issues/problems but may need assistance in resolving.

Skills and Qualifications

• Must be able to multi-task and prioritize.
• Excellent verbal and written communication skills
• MS Office (Word, Excel and PowerPoint) and email systems
• Strong administrative coordination abilities
• Customer service experience

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.