Administrative Assistant

Flatiron Construction Corp; Campbell River; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive compensation package

401(k)/RRSP

Medical/Extended Health Care, Dental,

Job summary

Flatiron Construction Corp in Canada is seeking an Administrative Assistant to be the cornerstone of our office operations. You will handle data entry, respond to employee inquiries, greet visitors, and coordinate meetings and events for the project or district office.

The role requires a High School Diploma or GED, 2+ years of admin experience, and strong MS Office skills (Word, Excel, PowerPoint). You will support HR and payroll, manage mail and supplies, and maintain calendars with a

Qualifications

• High School Diploma or GED required.
• 2+ years related administrative or clerical experience.
• Experience using MS Office Suite, including Word and Excel required.
• Developing knowledge of construction industry and project business procedures.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Responsibilities

• Answer incoming calls, route messages, and handle mail and packages.
• Greet visitors and direct to meeting rooms.
• Perform data entry for time cards, equipment hours, and usage.
• Support HR and payroll inquiries for employees.
• Coordinate asset distribution and track for project teams.
• Maintain conference room and facility cleanliness; manage bookings and catering.
• Maintain contact information, seating and event calendars.
• Assist with office tech service requests and shipping vendor portals.
• Perform general clerical duties including copying and typing documents.
• Sort mail and distribute; manage office supplies orders.

Skills

Communication

Organization

Self-motivation

Customer service

Education

High School Diploma or GED

Tools

MS Office

Job description

Overview

Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office.

You will collaborate with industry experts and committed teams who value individualityand recognize achievements.

What you will be doing

• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards.

What we are looking for

• High School Diploma or GED required.
• 2+ years related administrative or clerical experience required.
• Experience using MS Office Suite, including Word and Excel required.
• Developing knowledge of construction industry and project business procedures.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.