Administrative Assistant

Dilico-Anishinabek-Family-Care; Armstrong; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible schedule

OMERS pension

Vacation time

Christmas PTO

EFAP

Community impact

Job summary

Dilico Anishinabek Family Care is seeking an Administrative Assistant to support the Child Welfare program in Thunder Bay, ON. You will perform administrative, secretarial and clerical duties, create court documents, type letters, take minutes, file reports, and manage files to keep them accurate and current.

Reporting to a Child Welfare Manager, you will coordinate travel, purchase orders, and the use of agency vehicles, track attendance, and assist with audits and forms, contributing to

Qualifications

• Minimum one-year Office Administration - General Certificate required.
• Two-year Office Administration Diploma preferred.
• Two+ years' experience with Anishinabek children, youth, individuals and families.
• Two+ years’ experience in secretarial/reception duties, preferably in Child Welfare.
• Criminal records check including Vulnerable Sector Check.

Responsibilities

• Organize daily duties and maintain client files in an accurate, current state.
• Create court documents, type letters, take minutes and file reports.
• Audit files, ensure forms are available and prepare purchase orders.
• Coordinate staff/client travel and vehicle use; track attendance.

Skills

Office administration

Secretarial duties

Communication

Education

Office Administration - General Certificate

Office Administration Diploma

Tools

Criminal Records Check

Job description

• Optional Flexible schedule to support work-life balance
• OMERS Pension plan available to all employees
• Generous paid vacation time
• Paid time off at Christmas above paid vacation time
• EFAP available to all employees and their families
• A chance to make a difference in the community

Positions Available: 1 - Permanent Full Time

Position Location: Thunder Bay, ON

Closing Date: September 22, 2026

Competition #: 1698

Position Overview:

Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.

Qualifications and Requirements:

• A minimum one-year Office Administration - General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years' experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• Satisfactory Criminal Records Search; including Vulnerable Sector Check.
• Required to work flexible hours as determined by the respective Service Manager in relation to service requirements.
• Must possess a valid Class G Driver’s License and access to a reliable personal vehicle with $1 million dollar liability.

As an Indigenous Agency Dilico gives preference to Indigenous people.

Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates.

Only those considered for an interview will be contacted.

Dilico Anishinabek Family Care

200 Anemki Place | Fort William First Nation | ON | P7J1L6