1698: ADMINISTRATIVE ASSISTANT

Northwest Employment Works; Armstrong; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible schedule

OMERS Pension plan

Generous paid vacation

EFAP for employees and families

Christmas-time paid time off

Job summary

Dilico Anishinabek Family Care in Thunder Bay, ON is seeking an Administrative Assistant to support program operations. The role includes filing, court document preparation, minute taking, and coordinating staff travel and vehicle use.

Requires 1+ year of Office Administration certification or 2-year diploma, 2+ years in secretarial/reception work, and a valid G license. Indigenous preference and flexible hours apply; 32.5 hours/week.

Qualifications

• A minimum one-year Office Administration – General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years’ experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates with an appropriate combination of child welfare experience and other qualifications will be considered.
• Satisfactory Criminal Records Search; including Vulnerable Sector Check.
• Must work flexible hours as determined by the Service Manager.
• Must possess a valid Class G Driver’s License and access to a vehicle.

Responsibilities

• Organizes the program by ensuring daily duties are completed in a timely manner and client files are accurate.
• Performs administrative, secretarial and clerical duties: creating court documents; letter typing; minute taking; filing reports and progress notes.
• Conducts or assists with file audits; ensures forms are available; prepares purchase orders.
• Coordinates travel/accommodation of staff/clients and vehicle use within the program.
• Tracks attendance of unit staff and their whereabouts during the day.

Skills

Secretarial duties

Reception duties

Driver's license

Flexible hours

Criminal Records Check

Education

Office Administration – General Certificate

Office Administration Diploma

Job description

Why should YOU choose Dilico?

• Optional Flexible schedule to support work-life balance
• OMERS Pension plan available to all employees
• Competitive salaries
• Generous paid vacation time
• Paid time off at Christmas above paid vacation time
• EFAP available to all employees and their families
• A chance to make a difference in the community

Positions Available: 1 – Permanent Full Time

Position Location: Thunder Bay, ON

Closing Date: September 22, 2026

Competition #: 1698

Position Overview:

Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.

Qualifications and Requirements:

• A minimum one-year Office Administration – General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years’ experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• Satisfactory Criminal Records Search; including Vulnerable Sector Check.
• Required to work flexible hours as determined by the respective Service Manager in relation to service requirements.
• Must possess a valid Class G Driver’s License and access to a reliable personal vehicle with $1 million dollar liability.

Hours of Work:32.5 hours per week

As an Indigenous Agency Dilico gives preference to Indigenous people.

Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates.

Only those considered for an interview will be contacted.

Dilico Anishinabek Family Care

200 Anemki Place | Fort William First Nation | ON | P7J1L6

TF+1 855 623 8511 |T+1 807 623 8511