Administrative Assistant — Drive Community Impact

Northwest Employment Works; Armstrong; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible schedule

OMERS Pension plan

Generous paid vacation

EFAP for employees and families

Christmas-time paid time off

Job summary

Dilico Anishinabek Family Care in Thunder Bay, ON is seeking an Administrative Assistant to support program operations. The role includes filing, court document preparation, minute taking, and coordinating staff travel and vehicle use.

Requires 1+ year of Office Administration certification or 2-year diploma, 2+ years in secretarial/reception work, and a valid G license. Indigenous preference and flexible hours apply; 32.5 hours/week.

Qualifications

• A minimum one-year Office Administration – General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years’ experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates with an appropriate combination of child welfare experience and other qualifications will be considered.
• Satisfactory Criminal Records Search; including Vulnerable Sector Check.
• Must work flexible hours as determined by the Service Manager.
• Must possess a valid Class G Driver’s License and access to a vehicle.

Responsibilities

• Organizes the program by ensuring daily duties are completed in a timely manner and client files are accurate.
• Performs administrative, secretarial and clerical duties: creating court documents; letter typing; minute taking; filing reports and progress notes.
• Conducts or assists with file audits; ensures forms are available; prepares purchase orders.
• Coordinates travel/accommodation of staff/clients and vehicle use within the program.
• Tracks attendance of unit staff and their whereabouts during the day.

Skills

Secretarial duties

Reception duties

Driver's license

Flexible hours

Criminal Records Check

Education

Office Administration – General Certificate

Office Administration Diploma

Job description

Dilico Anishinabek Family Care in Thunder Bay, ON is seeking an Administrative Assistant to support program operations. The role includes filing, court document preparation, minute taking, and coordinating staff travel and vehicle use.

Requires 1+ year of Office Administration certification or 2-year diploma, 2+ years in secretarial/reception work, and a valid G license. Indigenous preference and flexible hours apply; 32.5 hours/week.