Administration Technician

Kativik Ilisarniliriniq; Kuujjuaq (Land); Hybrid; CAD 38,000 - 51,000; Full time

Benefits offered by this job

Hybrid work schedule

Northern allowance

Attraction and retention bonus

Up to three round trips to Nunavik

Job summary

Kativik Ilisarniliriniq in Kuujjuaq, QC, seeks an Administration Technician to support human and financial resources management and department operations. This role develops tools, maintains records, and coordinates reports and newsletters within a bilingual Inuit context.

Requirements include a DEC in administration or equivalent, strong MS Office skills, and the ability to learn new technologies. A hybrid schedule and northern allowances are offered, with occasional travel to support projects.

Qualifications

• DEC in administration or equivalent
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams, OneDrive)
• Fluent in at least two of Inuktitut, English, or French
• Ability to learn and utilize new technology
• Ability to work independently in an office environment
• Knowledge of Inuit culture is an asset (Nunavik)

Responsibilities

• Develop, adapt, and maintain tools and best practices for document and information management using current tools
• Write the department’s monthly newsletter
• Prepare and distribute reports relevant to the department’s operations
• Manage and update files in Teams and SharePoint
• Maintain records, process, and follow up on all department expenses and contracts
• Process, analyze, and document employees’ travel claims, overtime statements and absence reports
• Collaborate on logistics for department projects
• Travel may be required
• Perform other related tasks as requested by supervisor

Skills

Microsoft Office Suite

DASH

Dofin

Bilingual (Inuktitut/English/French)

Education

DEC in administration

Tools

SharePoint

Teams

OneDrive

Job description

I really like doing that, creating bonds of trust. When a student goes home at the end of the day and is happy, I feel like I’ve done my job right.

Reporting to the Administrative Assistant, School Operations, the Administration Technician is responsible for performing various technical tasks related to the management of human and financial resources and development and implementation of standards and activities related to the department’s operations. As part of their duties, the Administration Technician assists managerial personnel.

FUNCTION & DUTIES:

• Develop, adapt, and maintain tools and best practices for document and information management, using the tools and technology available.
• Write the department’s monthly newsletter.
• Prepare and distribute reports relevant to the department’s operations.
• Manage and update files in Teams and SharePoint.
• Maintain records, process, and follow up on all department expenses and contracts.
• Process, analyze, and document employees’ travel claims, overtime statements and absence reports.
• Collaborate in working out the logistics of various department projects.
• Be available to travel if necessary.
• Perform any other related tasks as requested by the immediate supervisor.

QUALIFICATIONS:

College diploma (DEC) in administration or other diploma or attestation of studies recognized as equivalent by the school board.

The School Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive.
• Knowledge of DASH and Dofin (an asset).
• Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French.
• Demonstrated ability and willingness to learn and utilize new technology.
• Ability to work independently in an office environment.
• Knowledge of Inuit culture and lifestyle typical to Nunavik (an asset).

WORK SCHEDULE

35 hours per week from Monday to Friday.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

Employee and Family Assistance Program

Hybrid work schedule

and, when applicable, other benefits such as:

Northern allowance ranging from $12,178 to $25,326

Attraction and retention bonus ranging from $3,000 to $3,750

Up to three (3) round trips to and from Nunavik

Only the candidates under consideration will be contacted.

Canadian citizenship, permanent resident status or a work permit issued by the appropriate federal authority -and valid for the duration of the contract- is required for employement with Kativik Ilisarniliriniq