Administration Technician – Contracts

Educemplois; Montreal (administrative region); Hybrid; CAD 38,000 - 51,000; Full time

Benefits offered by this job

Partial telework

Job summary

Educemplois is seeking an Administration Technician – Contracts to support tender issuance and contract management. You will prepare required documents and ensure compliance with laws, regulations, and policies.

35 hours per week with partial telework is possible; the role requires two years of relevant experience, French proficiency, and knowledge of bidding and tendering processes.

Qualifications

• College diploma in administration, procurement or equivalent.
• Two years of relevant experience in administration or contract management.
• Must read, write and understand French.
• Experience with bidding and tendering (drafting, analyzing, monitoring).
• Knowledge of Microsoft Office, especially Word and Excel.

Responsibilities

• Prepare contract management documents and validate contractor outputs.
• Monitor contract balance, deadlines, and closing process.
• Prepare quotes and tender documents with the requesting unit.
• Monitor tenders, respond to technical questions, and draft addenda.
• Close bidding files and compile contract management information for reports.
• Render accounts to the Secrétariat du Conseil du trésor.

Skills

Contract management

Bidding & tendering

French language

Microsoft Office

Document preparation

Education

College diploma in administration or procurement

Tools

Word

Excel

Job description

Reporting to the Contract Regulations Coordinator, the Administration Technician – Contracts provides administrative technical support required for the issuance of tenders and the management of contracts. The Administration Technician – Contracts will also prepare the documents required at each stage of the process leading to the awarding of a contract.

FUNCTION & DUTIES:

• Prepare the documents required in contract management process and validate those produced by the contractors, all in accordance with applicable laws, regulations, directives and policies;
• Monitor contracts, including the balance of contract, deadlines and the contract closing process;
• With the participation of the requesting administration unit, prepare quotes and tender documents;
• Participate in the monitoring of tenders, according to deadlines, and answer technical questions raised by the different service providers, taking into account the regulation with which the school board must comply and the contractual approach strategy chosen. Draft addenda according to the rules in effect;
• Complete follow-up documents and close bidding files;
• Collaborate annually in the preparation of information about contract management, required by the School Board, in the annual report or otherwise;
• Render accounts to the Secrétariat du Conseil du trésor;
• The above list of duties and responsibilities is a summary and indicative. It is not a complete and detailed list of tasks and responsibilities that may be performed by the person in this position.

QUALIFICATIONS:

College diploma in administration, procurement or other discipline recognized as equivalent.

The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Minimum of two (2) years relevant experience in administration and/or contract management;
• Must be able to read, write and understand French;
• Relevant experience in bidding and tendering (drafting, analyzing, monitoring, etc.);
• Knowledge of the Microsoft Office System, particularly Word and Excel;

ASSETS:

• Knowledge of the Act respecting contracting by public bodies and its regulations;
• Knowledge of SEAO and the Conseil du Trésor’s public procurement Extranet.

WORK SCHEDULE:

35 hours per week from Monday to Friday – Partial telework is possible.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.