administration services coordinator

SUNRISE FREIGHT SYSTEMS INC; Caledon; On-site; CAD 37,000 - 48,000; Full time

Job summary

A leading company in logistics is seeking an Administrative Assistant. The successful candidate will implement and review administrative procedures, manage office support tasks, and maintain budgetary controls. Those with a secondary school graduation certificate and experience in administration are encouraged to apply. Ideal candidates will demonstrate strong interpersonal skills and proficiency in MS Office applications.

Qualifications

• Experience of 7 months to less than a year in an administration role required.
• Must possess a secondary school graduation certificate.
• Knowledge of MS Office applications is essential.

Responsibilities

• Implement and review administrative procedures.
• Delegate tasks to office support staff.
• Assist in preparing operating budgets and reports.

Skills

Attention to detail

Time management

Organized

Excellent oral communication

Excellent written communication

Efficient interpersonal skills

Ability to multitask

Adaptability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Spreadsheet

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
  
  

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
  
  

Supervision

• 3-4 people
  
  

Experience and specialization

Computer and technology knowledge

• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
  
  

Additional information

Transportation/travel information

• Public transportation is available
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
  
  

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  
  

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers
  
  

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities