Office Services Coordinator

Mier Human Capital; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in Toronto is looking for an Office Services Coordinator to manage reception duties, facilitate communications, and organize office supplies. The role requires excellent communication skills and organizational abilities to thrive in a fast-paced environment. Candidates should have at least college education and experience in administrative tasks.

Qualifications

• 1-3 years of office work experience.
• Experience working in Excel and Word.
• Strong ability to manage multiple competing priorities.

Responsibilities

• Manage incoming calls and maintain reception area.
• Sort and prepare outgoing mail and manage inventory of office supplies.
• Arrange refreshments for meetings and manage cleaning staff requests.

Skills

Communication

Organization

Time Management

Adaptability

Teamwork

Critical Thinking

Interpersonal Skills

Education

University or College education

Tools

Excel

Word

JD Edwards (JDE)

Job description

Our client in Toronto is actively looking for an Office Services Coordinator to join their team.

Location: Toronto, ON

Job Type: Temporary

JOB DUTIES:

• Manages incoming calls.
• Communicate and facilitate the transition to direct lines.
• Maintains a clean and neat Reception area.
• Welcomes visitors and maintains Visitor Log
• Sort incoming mail and prepare outgoing mail.
• Fold, stuff and mail AR cheques.
• Open and distribute incoming courier packages.
• Prepare outgoing courier packages and manage package tracking.
• Administrator boardroom booking requests.
• Arrange for lunch and refreshments for executive meetings as requested.
• Implement a ticketing system for office supplies.
• Order supplies as required.
• Maintain minimum inventory of supplies.
• Maintain a summary of office supply costs.
• Book hotel rooms via an online portal
• Manage the entire set of office keys and key log including approval for master keys.
• Arrange for lunch, coffee, and water for meetings as required.
• Manage coffee service and keep the kitchen clean and supplies stocked.
• Point of contact for cleaning staff
• Facilitate basic building maintenance requests and keep a log book.
• Stock paper supply
• Manage staff nameplates.
• Order business cards
• Post communication notices throughout the building, except H&S
• Orders flowers/plants

QUALIFICATIONS:

• University or College education
• 1-3 years of office work experience
• Experience working in Excel and Word
• Well-developed written and verbal communication skills with an ability to communicate with employees at all levels.
• Strong organizational and time management skills in a fast-paced environment.
• Ability to work independently and in a team-oriented environment.
• Initiative, self-motivation and adaptability.
• Knowledge of office rules, standards, and safe work practices when performing duties.
• Results-driven with an ability to deliver success in a fast-paced environment.
• Outcome-focused, critical thinker with the ability to analyse and visualize to ensure continuous improvement across our business.
• Ability to connect and interact with people to seek different perspectives.
• Superb communication and interpersonal skills.
• Strong ability to effectively prioritize and manage multiple competing priorities.
• Demonstrate versatility and resourcefulness in overcoming business challenges.
• Experience with JD Edwards (JDE) software is required.

If you meet the above qualifications, please submit your resume.

Please note that while we appreciate all applications, only those being considered will be contacted.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Building Construction

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