Administration - Receptionist

The Jim Pattison Auto Group; Port Coquitlam; Hybrid; CAD 25,000 - 26,000; Part time

Benefits offered by this job

Competitive wages

Comprehensive benefits package

Opportunities for advancement

Exclusive discount programs

Recognition and rewards

Job summary

The Jim Pattison Auto Group is seeking a friendly Receptionist to be the welcoming face at the Jim Pattison Subaru Coquitlam dealership. This part-time, permanent position offers 10 hours per week, with Mondays and Tuesdays from 4:00 PM to 9:00 PM, reporting to the Office Manager.

Responsibilities include greeting visitors, answering calls, serving customers in the lounge, handling payments, supporting inventory activities, booking service appointments, and maintaining confidentiality.

Qualifications

• Previous experience in a customer-facing role is an asset.
• Experience in the automotive industry and with CDK or One-Eighty is a strong asset.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.

Responsibilities

• Greet all visitors entering the showroom, promptly answer inquiries, and introduce visitors to their host
• Promptly and professionally answer incoming calls on a multiline phone system
• Welcome and serve customers in the lounge areas
• Maintain a tidy workspace and stocked customer lounge (coffee station, kids station)
• Handle and process payments from customers
• Stock in vehicles, and assist the Sales Dept with vehicle inventory control
• Book service appointments in the software system
• Distribute incoming mail
• Ensure a high degree of confidentiality with company and customer information
• Participate in maintaining a supportive and fun working environment
• Other administrative duties as assigned

Skills

Customer service

Multiline phone system

Microsoft Office

Data entry

Communication skills

Time management

Detail-oriented

Tools

CDK

One-Eighty

Job description

Introduction

The Jim Pattison Auto Group is seeking a friendly, reliable, and highly organized Receptionist to be the welcoming face of our Jim Pattison Subaru Coquitlam dealership. As the first point of contact for customers, visitors, and employees, you’ll play a key role in creating a positive and welcoming experience while keeping our showroom running smoothly.

You’ll take pride in delivering an exceptional experience to visitors, staying organized, and ensuring every interaction reflects our strong commitment to our customers.

Schedule

This is a Part-time, permanent role of 10 hours per week. The regularly scheduled hours will be Mondays and Tuesdays from 4:00 PM to 9:00 PM.

Pay Range

$18.25 - $19.00 per hour.

This role reports to the Office Manager of the dealership.

About Us

A division of the Jim Pattison Group, the Jim Pattison Auto Group was founded in 1961 by Jimmy Pattison, when he purchased a GM franchise. Today, the Jim Pattison Auto Group encompasses 28 locations across Western Canada, representing 16 automotive brands.

Customer satisfaction is our priority, and it’s accomplished through the strength of our employees. Learn more about us here: https://www.jpautogroup.com/dealership/about.htm

Key Responsibilities

• Greet all visitors entering the showroom, promptly answer inquiries, and introduce visitors to their host
• Promptly and professionally answer incoming calls on a multiline phone system
• Welcome and serve customers in the lounge areas
• Maintain a tidy workspace and stocked customer lounge (coffee station, kids station)
• Handle and process payments from customers
• Stock in vehicles, and assist the Sales Dept with vehicle inventory control
• Book service appointments in the software system
• Distribute incoming mail
• Ensure a high degree of confidentiality with company and customer information
• Participate in maintaining a supportive and fun working environment
• Other administrative duties as assigned

Key Qualifications

• Previous experience in a customer-facing role is considered an asset
• Previous experience in the automotive industry is considered a strong asset, including experience with CDK or One-Eighty software
• Previous experience operating a multiline phone system is preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong customer-service skills with a friendly, approachable attitude
• Strong organizational and time-management skills
• Good data entry skills, with strong accuracy
• Detail-oriented, with the ability to multi-task and prioritize responsibilities
• Ability to stay calm and focused in a fast-paced environment
• Reliable, punctual, and dependable
• Good written and spoken communication skills
• Ability to interact professionally with others

What We Offer

• Competitive wages
• Comprehensive benefits package, including health, dental, and insurance
• Unlimited opportunities for advancement, growth, and development
• Access to exclusive corporate discount programs
• Recognition and rewards programs
• A great team atmosphere and a positive, supportive working environment

Equal Opportunity

We are an equal opportunity employer and are committed to creating an inclusive and accessible workplace. We welcome applicants from all backgrounds and experiences. If you require any accommodations during the recruitment process, please contact us at [e-mail].

This role requires successful candidates to complete a satisfactory Criminal Record Check.