administration officer

Government of Canada - Western; British Columbia; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player in the public sector is seeking a detail-oriented administrative professional to enhance operational efficiency. This role involves implementing new procedures, overseeing office support staff, and managing essential administrative tasks within a fast-paced environment. The ideal candidate will possess strong communication skills and the ability to multitask effectively. Join a dedicated team where your contributions will help streamline processes and improve service delivery, all while working in a supportive and collaborative atmosphere.

Qualifications

• Minimum 1 year of experience in an administrative role.
• Strong computer skills, particularly in MS Office and spreadsheets.

Responsibilities

• Implement and review new administrative procedures.
• Delegate tasks and establish work priorities for office staff.
• Prepare reports and maintain budgetary controls.

Skills

Interpersonal skills

Oral communication

Written communication

Time management

Attention to detail

Ability to multitask

Education

Secondary (high) school graduation certificate

Equivalent experience

Tools

MS Office

Spreadsheet software

Job description

Overview: Languages: English

Education:

• Secondary (high) school graduation certificate
• or equivalent experience

Experience: 1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting:

• Private sector
• Consulting firm

Responsibilities:

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Monitor and evaluate
• Plan and control budget and expenditures

Supervision: 3-4 people

Experience and specialization:

Computer and technology knowledge:

• Spreadsheet
• MS Office

Additional information:

Security and safety:

• Criminal record check

Work conditions and physical capabilities:

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability:

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Ability to multitask
• Time management
• Integrity
• Team player