Administrative Assistant 1

BC Hydro; Surrey; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

15 paid vacation days

Flexible work model

Training and development courses

Job summary

BC Hydro is seeking an experienced administrative professional to join their team in Surrey, Canada. The role is full-time with responsibilities requiring excellent organizational and communication skills, including managing correspondence and coordinating meetings.

Ideal candidates will have a minimum of 3 to 5 years of senior-level administrative experience within a corporate environment, with a strong focus on flexibility and multitasking abilities. The position offers a flexible work model and a minimum of 15 paid vacation days.

Qualifications

• 3 to 5 years senior level administrative experience or equivalent.
• High level of interpersonal and communications skills, both verbal and written.
• Ability to prepare and finalize reports using various applications.

Responsibilities

• Manage calendar schedules and meetings logistics.
• Coordinate information flow between the Director and extended team.
• Maintain departmental organizational chart and compliance updates.
• Manage safety training and mandatory reporting.

Skills

Interpersonal and communication skills

Time management

Multi-tasking

Team leadership

Proactive problem-solving

Education

Post-secondary education

Equivalent combination of education, training, and experience

Tools

SAP

Microsoft Office Suite

Job description

Hours of work

Full-time (37.5 hrs/week)

No. of positions

1

What you’ll do

• Maintaining, coordinating and integrating calendar schedules; booking and managing meetings and conference calls logistics; managing correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining files and providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating deadlines/action items.
• Coordinating the flow of information between the Director, direct reports and extended team; working closely with the CVO (Construction & Vegetation Operations) and Operations Leadership Teams and the Operations Executive Vice President’s Office; following up on outstanding action items; preparing/drafting reports, letters, meeting agendas, and presentation material for distribution; event planning, and logistical support as required; and may be required to monitor and/or develop budgets and monthly variance analysis.
• Knowledge of SAP is important to support the Director and direct reports with time and labour, management reporting, materials and services requests and approvals and on line expense procedures.
• Working with other administrative assistants within Operations to provide assistance and support when required. This position is also accountable for:
• CVO SharePoint updates, including site layout and compliance. Web Authoring skills may also be required for maintenance and updating of team web page and other operations related pages.
• Maintaining the departmental organizational chart, ensuring the departments’ contact lists are up to date and maintain the overall email distribution list for the Director that’s also shared with the Director’s and VP’s offices.
• Managing safety and mandatory training for team including Success Factors reporting and tracking of compliance.

What you bring

• Post-secondary education or equivalent.
• We may consider those with an equivalent combination of education, training and experience.
• 3 to 5 years senior level administrative experience or equivalent within a corporate environment performing a range of diverse, confidential administrative support duties.
• High level of interpersonal and communications skills, both verbal and written, tact and diplomacy.
• Strong team player with excellent time management, proven ability to multi-task, prioritize and adapt easily to shifting priorities when required, especially with tight and unpredictable and/or conflicting deadlines, while maintaining flexible, and supportive attitude.
• Ability to prepare, format and finalize correspondence and/or reports using word processing/spreadsheet/database/ presentation graphic application programs.
• Ability to work as a team leader by providing leadership and guidance to field based staff on administrative policy.
• Self starter who is proactive in identifying and proposing solutions to issues that arise using sound judgment and decision making skills.

What we offer

• A minimum of 15 paid vacation days
• Flexible work model, depending on your role type
• Training and development courses

What else you should know

• A requirement of the position is that you maintain a class 5 driver’s license in good standing.
• This role requires travel to various locations across the province.