ADMIN COORDINATOR

Olympic-Homes; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Health and dental coverage

Company pension plan

Paid time off

Job summary

Olympic Homes in Manitoba is seeking an Admin Coordinator to greet customers, manage CRM data, and support sales, logistics, and office operations. The role involves coordinating quotes, orders, and month-end billing while maintaining an organized Sales & Design Centre.

The ideal candidate has 1–2 years of office experience, strong Microsoft 365 and Excel skills, and excellent communication. Residential construction experience or blueprint reading is a plus.

Qualifications

• 1–2 years of office experience required.
• Advanced computer skills with Microsoft 365 and high proficiency in Excel.
• Strong written and verbal communication.
• Detail oriented, proactive and self-motivated.
• Excellent organizational skills to manage multiple projects.
• Experience reading blueprints is an asset.
• High School Diploma or post-secondary training is an asset.
• Experience with BisTrack is an asset.

Responsibilities

• Greet and assist customers via phone, email, and in person.
• Qualify sales leads and coordinate follow-ups.
• Maintain accurate customer information in CRM.
• Ensure price lists are up to date.
• Update and manage Excel applications.
• Support sales team with quotes, proposals, purchase orders, and reporting.
• Maintain organized Sales & Design Centre.
• Coordinate material shipments with teams and external couriers.
• Process month-end billing and perform general administrative duties.

Skills

Communication

Organization

Time management

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft 365

Excel

BisTrack

Job description

Olympic Homes is a leading Manitoba home builder specializing in Ready-to-Move (RTM) and on-site homes. We have been helping families build quality homes with exceptional craftsmanship, innovative designs, and a customer-first approach.

Overview

As the Admin Coordinator, you'll be the first point of contact for our customers, helping create a positive and welcoming experience from the moment they connect with Olympic Homes. This fast-paced, dynamic role supports customer service, sales, logistics, and daily office operations.

The Role

• Greet and assist customers via phone, email, and in person with professionalism and enthusiasm.
• Manage and qualify sales leads and coordinate follow-ups.
• Maintain accurate and up-to‑date customer information within our CRM system.
• Ensure price lists are up to date and accurate.
• Update and manage various Excel applications.
• Support the sales team with quotes, proposals, purchase orders, and reporting
• Maintain an organized and professional Sales & Design Centre.
• Coordinate material shipments with Olympic Homes teams and external couriers.
• Process month-end billing and perform general administrative duties as required.

Qualifications

• 1-2 years of office experience is required
• Advanced Computer skills including Microsoft 365 with high proficiency in Excel.
• Ability to communicate both written and verbally in a professional and effective manner.
• Detail oriented, proactive and self‑motivated,
• Strong organizational skills to manage multiple projects.
• Effective time management skills to ensure deadlines are met.
• Previous residential construction experience/ability to read blue prints an asset.
• High School Diploma or post‑secondary training an asset.
• Previous exposure to BisTrack an asset.

We offer a comprehensive benefits package that includes health and dental coverage, a company pension plan, and paid time off. Our program is designed to support employee well‑being and provide long‑term security.