Facilities Coordinator

CBRE; Toronto; On-site; CAD 63,000 - 70,000; Full time

Benefits offered by this job

Group Retirement Program

Medical Coverage

Dental Coverage

Vision Coverage

Life Insurance

Job summary

CBRE is seeking a Facilities Coordinator in Canada to manage daily facilities operations, coordinate vendor interactions, and ensure high standards of service. The role emphasizes proactive problem-solving, meticulous record-keeping, and responsive client support across a dynamic, fast-paced environment.

The ideal candidate has a high school diploma with up to two years of related experience, strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Coordinate service requests and vendor interactions following established procedures.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to track performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions when needed.
• Respond to common inquiries or complaints from clients and co-workers.
• Adhere to defined procedures and deliver outputs under supervision.

Skills

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Problem-solving

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

About The Role

As a Facilities Coordinator on this high-performing account, you will serve as the primary point of contact for daily facilities operations, ensuring a seamless and responsive experience for our clients. You will operate in a dynamic, fast-paced environment where your ability to anticipate needs and maintain rigorous attention to detail directly impacts site performance. This role requires a proactive approach to problem-solving, meticulous record-keeping, and the consistent delivery of high-quality customer service as you coordinate service requests, manage vendor interactions, and uphold the standards of our thriving workplace.

About The Role

As a Facilities Coordinator on this high-performing account, you will serve as the primary point of contact for daily facilities operations, ensuring a seamless and responsive experience for our clients. You will operate in a dynamic, fast-paced environment where your ability to anticipate needs and maintain rigorous attention to detail directly impacts site performance. This role requires a proactive approach to problem-solving, meticulous record-keeping, and the consistent delivery of high-quality customer service as you coordinate service requests, manage vendor interactions, and uphold the standards of our thriving workplace.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

The posting is for an existing vacancy with the organization. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for this Facilities Coordinator position is between $63,000 annually and $70,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)