Admin Assistant / Receptionist

Kinark Child and Family Services; Aurora; On-site; CAD 40,000 - 55,000; Part time

Job summary

A prominent organization in the health care sector is seeking an Administrative Assistant/Receptionist to provide essential administrative support. The successful candidate will manage office tasks, coordinate maintenance, and assist new staff, playing a key role in efficient program delivery. Ideal candidates will have a strong background in administrative roles and proficiency in MS Office.

Qualifications

• Minimum 5 years’ experience in an office environment.
• Experience with complex calendar management.
• Bilingual in English and French preferred.

Responsibilities

• Provide general administrative support to the York program.
• Coordinate office maintenance and manage vendors.
• Perform duties as a receptionist and assist with inquiries.

Skills

Time management

Organizational skills

Communication

Interpersonal skills

Problem solving

Education

Community College Diploma in a related field

Tools

MS Office

Job description

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Job Summary:

The Administrative Assistant/Receptionist reports to the Administrative Manager and is responsible for providing general administrative support to the York program.

Job Description

Job Summary:

The Administrative Assistant/Receptionist reports to the Administrative Manager and is responsible for providing general administrative support to the York program.

This is a relief role with no guarantee of hours.

Duties & Responsibilities are not limited to:

• New staff admin orientation and support.
• Perform duties as a receptionist and help with general office inquiries, room setup including required technology and catering.
• Booking in staff, clients, and contractors.
• Coordinate office maintenance and manage office vendors.
• Typing and distribution of general correspondence as required.
• Adobe Sign support to all clinicians including consents.
• PPE maintenance and inventory.
• Manage new referrals.
• Prepare and mail Welcome Letters.
• EMHware support to staff.
• Setup groups in EMHware.
• ISSP support one day per week
  
  
  

Qualifications:

• Community College Diploma in a related field or equivalent work experience.**
• Minimum 5 years’ experience in an office environment.
• Excellent time management, prioritization, organizational and planning skills required.
• Working knowledge of equipment to setup meetings.
• Ability to problem solve, self-motivated and work independently.
• Strong interpersonal and highly developed organizational skills
• High level of understanding and capability of office administrative practices
• Experience with complex calendar management, booking high profile meetings (including using Audio Visual/Recording equipment), events,
• Mid to advanced proficiency in MS Office products, (Word, Excel, PowerPoint, Outlook, Calendar), internet, database applications and comfort and interest in learning new applications.
• Excellent communication (both written and verbal) interpersonal and customer service skills.
• Candidates Bilingual in English and French will be given special consideration.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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