Administrative Secretary - Office of the Person in Charge

Ocean State Job Lot; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading healthcare institute is seeking a full-time Administrative Secretary in the Office of the Person in Charge. The role involves executing various administrative tasks to ensure the smooth operation of forensic services. Ideal candidates should have strong communication skills, experience, and a diploma in Office Administration. The role promises a dynamic work environment that encourages diversity and inclusivity.

Benefits

Inclusive and diverse workplace

Qualifications

• Two (2) years secretarial/administrative experience required.
• Bilingualism (French/English) is an asset.

Responsibilities

• Tracking ORB Hospital Reports and managing progress.
• Coordinating Case Conferences and managing notifications.
• Minute taking and updating databases as required.

Skills

Analytical skills

Problem solving skills

Interpersonal skills

Communication skills

Administrative skills

Education

Community College diploma in Office Administration

Tools

Microsoft Office

Job description

CAMH has a number of current career opportunities for you to consider.Select a job title to view the description and apply online

Administrative Secretary - Office of the Person in Charge

Through its core values ofCourage, Respect and Excellence, CAMH is implementing its Strategic Plan:Connected CAMH,to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental HealthisHealth.

To learn more about CAMH, please visit their website at: www.camh.ca .

To view our Land Acknowledgment, please click here .

The Complex Care & Recovery (CCR) Program is seeking a full-time, temporary (6 months) Administrative Secretary to work in the Office of the Person in Charge (OPIC). Reporting the Program Manager,the successful candidate will provide administrative / clerical duties to ensure the smooth and effective operation of the forensic service. Responsibilities will include, but are not limited to:

• Tracking ORB Hospital Reports, monitoring/managing progress
• Tracking assignment of writers to ORB Hospital Reports
• Managing Dispositions, Warrants, Reasons database on the OPIC T-Drive
• Sending Annual Planning Conference Notifications
• Coordinating Case Conferences
• Manage in-coming and out-going Rule 13 Notifications
• Minute taking, as required
• Updating the Bed Registry, as required

This position is based out of the Queen Street Site. You will support a workplace that embraces diversity, encourages teamwork, and complies with all applicable regulatory and legislative requirements.

The successful candidate will possess a one-year Community College diploma in Office Administration or a related discipline with two (2) years secretarial/administrative experience. You will have sound analytical and problem-solving skills, excellent interpersonal and communication (verbal and written) skills, and possess strong administrative skills. You must be proficient with Microsoft Office applications such as Microsoft Outlook, Word, Excel, and PowerPoint to support the department’s activities. Excellent writing and minute taking skills are necessary. You must demonstrate sound judgment, the ability to interpret and apply policies and procedures, and work as part of a team. You will have the ability to and possess experience in dealing with clients, staff, volunteers and other internal and external agencies from diverse cultural and ethnic backgrounds. You will demonstrate sound judgement, high levels of tact and diplomacy and must be able to respond to customers professionally and politely while creating a welcoming and comfortable environment. The ideal candidate will also be creative and flexible with regard to types of tasks and a team player with a high degree of initiative. Must be able to work under pressure and deal with conflicting priorities and deadlines. Bilingualism (French/English) and/or proficiency in another language is an asset.

Please Note: This casual position is part of the OPSEU Bargaining Unit.

CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.

CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.

CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.

We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.

CAMH is committed to creating an equitable and inclusive workplace that is free from any form of discrimination and harassment. We actively encourage individuals from equity-deserving communities, including First Nations, Métis and Inuit, racialized communities, LGBTQ2S+ communities, women, and people with disabilities (including those who have experienced mental health and substance use challenges) to apply for our available positions.We appreciate the interest of all applicants and wish to ensure that all candidates have an equitable opportunity. If you require any accommodations during the interview process, please inform us.If you believe you need a reasonable accommodation to search for a job opening or to apply for a position, please contact us by emailing [e-mail] or calling 416 535 8501 x 32400. Please note that we will not respond to any calls or emails related to employment inquiries.

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