Receptionist and Office Assistant

Steelcon Group of Companies; Vaughan; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the structural steel industry is seeking a Receptionist & Office Assistant to join its team in Vaughan. This role is instrumental in maintaining office operations and providing support to both staff and clients. With a focus on organizational skills, attention to detail, and a friendly demeanor, candidates can expect a rewarding career path and opportunities for growth in a dynamic environment.

Qualifications

• 3+ years of experience in a similar role, preferably in construction or manufacturing.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional organizational skills and ability to manage competing priorities.

Responsibilities

• Answer phones, greet visitors, and schedule appointments.
• Provide administrative support and manage confidential information.
• Coordinate company events and prepare meeting materials.

Skills

Organizational skills

Communication

Problem-solving

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

RECEPTIONIST & OFFICE ASSISTANTDrive, Grow, ExcelAt Steelcon, we don’t just build steel structures; we’re shaping the future of the structural steel industry. As a trusted structural steel partner, we’re committed to excellence, innovation, and the growth of our people. We’re looking for an enthusiastic Receptionist & Office Assistant to join our team, someone who wants to make an impact and learn from the best.If you’re driven, detail-oriented, and passionate about building a long-term career, Steelcon offers an exciting opportunity to grow and succeed.Why Join Us : Join our team and become the welcoming face and organizational backbone of our company! As our Receptionist & Office Assistant, you'll be the first point of contact for visitors and the essential support that keeps our operations running smoothly. Your organizational skills, attention to detail, and friendly demeanor will make a meaningful impact on both our team and clients every day.Key Responsibilities : Answer phones, greet visitors, respond to telephone inquiries, schedule couriers, and coordinate meeting and appointment schedules.Provide administrative support while interacting with employees, clients, and stakeholders.Screen calls, correspondence, and requests, determining priority and appropriate action.Provide administrative support to office staff by preparing briefing materials for meetings and organize relevant documents.Maintain adequate inventory of supplies and coordinating timely reordering. Draft and edit correspondence, presentations, and reports as needed.Manage confidential and sensitive information with absolute discretion.Coordinate company events and meetings, prepare agendas, and distribute materials.Take detailed minutes and track action items to ensure follow-through.Manage multiple requests simultaneously while maintaining quality and attention to detail.Support special projects related to construction and manufacturing operations.Create and maintain project documentation and filing systems.Provide support to the accounting department as needed.Other duties as assigned.QualificationsRequired3+ years of experience in a similar role, preferably in construction, manufacturing, or related industries.Exceptional organizational skills with ability to manage competing priorities.Advanced proficiency in Microsoft Office Suite.Strong written and verbal communication skills.Demonstrated discretion handling confidential information.Bachelor's degree or equivalent experience.PreferredKnowledge of construction and manufacturing terminology and business processes.Familiarity with document management systems and enterprise software.AttributesProblem-solver who anticipates needs before they arise.Detail-oriented with exceptional follow-through.Adaptable to changing priorities and deadlines.Professional demeanor and exceptional interpersonal skills.Ability to work independently and as part of a team.Calm under pressure with excellent judgment.Steelcon offers a unique opportunity to grow and make a meaningful impact. With the opportunity to learn from experienced leaders and make a meaningful impact on plant operations, this role offers a rewarding career path for those looking to grow within the manufacturing and industrial sectors.

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Office Receptionist • Vaughan, ON, Canada