Administrative Assistant/Receptionist

RPMGlobal; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established professional services firm is seeking an enthusiastic Administrative Assistant/Receptionist to join their National Office team. This role involves providing essential support to management, coordinating meetings, and ensuring smooth office operations. The ideal candidate will have a minimum of 3 years of administrative experience and be proficient in Microsoft Office. The firm values a collaborative culture where employees connect and support each other, fostering a sense of community. If you thrive in a dynamic environment and are excited about contributing to a positive workplace culture, this opportunity is perfect for you!

Benefits

Profit Sharing

Flex Days

RRSP Contributions

Firmwide Holiday Closure

Wellness Benefits

Concierge-like Benefits

Work from Anywhere in Canada in Summer for 4 Weeks

Qualifications

• 3+ years of administrative experience required.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Support National Management Committee with administrative tasks.
• Manage phone coverage and welcome visitors to the office.

Skills

Microsoft Office

Time Management

Multi-tasking

Professional Demeanor

Initiative

Job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant/Receptionist, National Office your responsibilities will include:

Administrative:

1. Support for specific members of National Management Committee, including but not limited to expense and time entry, travel arrangements and calendar management
2. Preparing and editing reports, and other administrative support for colleagues within National Office (strong proofing and formatting skills are essential)
3. Supporting correspondence on behalf of National Management Committee and National Office Leaders as needed
4. Coordinate external/internal appointments, meetings, room bookings, and meals/catering including set up and take down of meeting rooms
5. Participate with National Projects and initiatives within the National Office, by working closely with other National Office teams
6. Support and coverage for other National Administrative colleagues, as needed

Reception and Office Services:

1. Phone coverage, welcoming visitors to the National Office, managing couriers, and mail distribution
2. Office service duties as needed, including upkeep of lunchroom (dishwashers) and serveries, stocked and organized throughout the day
3. Support special events within the National Office
4. Maintain the desk booking software for National Office and update the seating floor plan as needed
5. General office responsibilities including access cards, supply orders, invoice processing, and other duties as required

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant/Receptionist, National Office? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

1. Excited about the opportunity to work in-office 5 days a week, connecting with colleagues in person
2. Minimum 3+ years’ experience in an administrative capacity
3. Proficiency in Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint
4. Contributing to Brand development and overall professional image of Doane Grant Thornton, exuding professional demeanour and etiquette in interactions with colleagues and visitors
5. Be proactive and take initiative; you enjoy learning new things and taking on new tasks
6. Works well independently and within a team environment, displays a “we before me” attitude in every interaction
7. Strong time management and multi-tasking abilities, with the ability to prioritize to effectively manage time and respond to competing priorities
8. Able to handle sensitive and confidential information with discretion
9. Occasional overtime may be required

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?
Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Are you ready to Discover Your Purple?

#LI-Onsite