Administrative Assistant / Receptionist (Part-Time) – Toronto Office

Sphere Media; Toronto; On-site; CAD 30,000 - 60,000; Part time

Job summary

Sphere Media, a leading entertainment production company, is seeking a part-time Administrative Assistant / Receptionist to support the President of Unscripted & Kids & Family. This role involves managing reception duties, scheduling, and providing essential administrative support to ensure smooth office operations.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent communication skills required.
• Proficiency with Microsoft Office Suite and project management tools.

Responsibilities

• Greet visitors and manage incoming calls professionally.
• Coordinate meetings and maintain schedules for the President.
• Provide administrative support including document preparation and filing.

Skills

Organizational skills

Communication

Problem-solving

Time management

Tools

Microsoft Office Suite

Canva

Project management tools

Job description

Job Description

We are seeking a professional andorganized Administrative Assistant / Receptionist to support the President ofUnscripted & Kids & Family on a part-time basis. This role requiresexcellent communication, problem-solving, and organizational skills to manageday-to-day administrative tasks and support office operations.

Key Responsibilities:

• Greet visitors, manage incoming calls, and handle general inquiriesin a professional and welcoming manner.
  
• Manage and maintain schedules, appointments, and meetingarrangements for the President.
  
• Coordinate internal and external meetings, events, and travellogistics.
  
• Provide general administrative support including documentpreparation, filing, and data entry.
  
• Maintain office supplies and ensure the reception area and meetingspaces are organized and presentable.
  
• Assist with the preparation of presentations, reports, and othermaterials using Microsoft Office Suite.
  
• Handle sensitive and confidential information with discretion.
  
• Support internal communications and assist with light contentcreation using tools such as Canva (an asset).
  
• Use project management tools to support ongoing team projects (anasset).
  

Requirements

Required Skills & Qualifications:

• Strong organizational and time management skills with attention todetail.
  
• Excellent verbal and written communication skills.
  
• Professional, approachable, and customer-service oriented.
  
• Ability to problem-solve and manage multiple prioritieseffectively.
  
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
  
• Experience with project management tools and Canva is an asset.
  
• Ability to handle confidential information with integrity andprofessionalism.
  
• Part-time position with possible growth into full-time (schedule tobe determined).
  
• In-office presence is required to manage reception and supporton-site needs.