Adjointe Administrative senior

Gestal Amérique du Nord Inc.; Dorval; Hybrid; CAD 60,000 - 68,000; Full time

Benefits offered by this job

Hybrid work after 6 months (1 day rem.

Free parking

Initial 12-month contract renewable up

Lachine, Montreal

Job summary

Randstad Canada is seeking a bilingual Administrative Coordinator to support the Technical Operations Team for Atlantic & Quebec. The role is a full-time position based in Lachine, Montreal, with a hybrid work model after 6 months (1 day remote per week) and a 12-month contract renewable to 2 years.

Strong command of MS Excel and Office is required. The successful candidate will handle administrative, financial coordination, and cross-team reporting, ensuring accurate data, billing support, and

Qualifications

• Advanced MS Excel and Office Suite skills (pivot tables, formulas, data analysis).
• Fully bilingual French & English with strong written and verbal communication.
• Detail-oriented and organized with multitasking ability.
• Team player with a proactive attitude and ability to work with minimal supervision.
• Experience coordinating multiple initiatives simultaneously.

Responsibilities

• Administrative & Financial Coordination: manage financial statements, POs, invoices, and budget forecasting.
• Maintain workforce data, vacation tracking, timesheets, and workload ticketing systems.
• Oversee database administration (Remedy, network site data, HVAC, generators, tower markings).
• Logistics & Operations Support: coordinate co-location activities, manage contracts for national programs, support site access and contractor compliance, assist with billing inquiries, track test equipment inventory.
• Cross-Team Communication & Reporting: facilitate communication between internal teams and suppliers, support Quebec network teams, create and analyze reports for operational insights.

Skills

Advanced MS Excel

Bilingual (French & English)

Detail-oriented

Multitasking

Team player

Adaptable

Coordinate multiple initiatives

Tools

Remedy

Job description

Lachine, Montreal, QC $30/h 12-month contract, renewable. We are looking for a bilingual (French & English) Administrative Coordinator to support the Technical Operations Team for Atlantic & Quebec.

Full-time

Advantages

• Lachine, Montreal
• Free parking available
• Hybrid model after 6 months (1 day remote per week)
• Initial 12-month contract, renewable up to 2 years
• 30$/h

Administrative & Financial Coordination

• Manage financial statements, purchase orders (POs), invoices, and budget forecasting
• Maintain workforce data, vacation tracking, timesheets, and workload ticketing systems
• Oversee database administration (Remedy, network site data, HVAC, generators, batteries, tower markings)

Logistics & Operations Support

• Coordinate co-location activities (equipment purchases, approvals, and tracking)
• Manage contracts for national programs
• Support site access (approvals & authorizations) and ensure contractor compliance
• Assist with billing inquiries for teams and suppliers
• Track test equipment inventory and ensure smooth network operations

Cross-Team Communication & Reporting

• Facilitate communication between internal teams and suppliers
• Support Quebec network teams with administrative needs
• Create and analyze reports for operational insights

Qualifications

• Advanced MS Excel & Office Suite skills (pivot tables, formulas, data analysis)
• Fully bilingual (French & English) – Strong written & verbal communication
• Detail-oriented & organized – You excel in multitasking and quality execution
• Team player with a proactive attitude – Able to work independently with minimal supervision
• Flexible & adaptable – Willing to take on additional tasks as needed
• Experience managing multiple initiatives simultaneously

Occasionally, you may need to work outside normal hours to support major events.

Summary

If you are interested in the administrative coordinator role.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.