Acquisitions Coordinator

York University; Toronto; On-site; CAD 60,000 - 78,000; Full time

Job summary

York University is seeking an Acquisitions Coordinator to support library acquisitions operations, including order processing and electronic resources tasks. The role coordinates cataloguing workflows and maintains bibliographic records, serving as the main contact for internal departments.

You will assist the Manager by prioritizing work, training staff, and monitoring purchasing financials, including reconciliations and online payments.

Qualifications

• Two years' recent library experience including bibliographic searching and copy cataloguing to RDA standards with MARC coding.
• Experience coordinating workflow.
• Must provide verification of degree credentials at interview.
• Hours: Monday–Friday 8:00–4:00.

Responsibilities

• Coordinate operational activities supporting library acquisitions, including acquisition order processing and electronic resources processing.
• Maintain bibliographic records and cataloguing workflows.
• Serve as primary point of contact for internal library departments.
• Monitor financial administration of library acquisitions and reconcile purchasing accounts; process online payments.

Skills

Effective organizational skills

Effective communication skills

Effective problem-solving skills

Attention to detail and accuracy

Intermediate MS Office

Knowledge of basic bookkeeping

Education

University degree

Job description

Purpose

Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic resources processing, cataloguing workflows, and the maintenance of bibliographic records. The role serves as the primary point of contact for internal library departments, ensuring the timely coordination of services and the provision of accurate information. Additionally, the role supports the Manager by coordinating workflow priorities, scheduling work, providing training and guidance to full-time and part-time staff, and monitoring the financial administration of library acquisitions through the reconciliation of purchasing accounts and processing of online payments.

Education

University degree in a related field or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience

Two (2) years recent related library experience, including Bibliographic searching and copy cataloguing to RDA standards with MARC coding within an on-line library system. Experience coordinating workflow.

Skills

• Effective organizational skills, including the ability to meet deadlines
• Effective communication skills, including the ability to interact with internal and external individuals with tact, diplomacy and a high level of customer service
• Effective problem-solving skills
• Attention to detail and accuracy
• Intermediate MS Office (Word, Excel)
• Knowledge of basic bookkeeping practices

Additional Notes

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday -Friday 8:00-4:00

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minors (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.