Accounts Receivable Specialist

Smart & Biggar; Ottawa; On-site; CAD 53,000 - 67,000; Full time

Job summary

Smart & Biggar is seeking an experienced Accounts Receivable Specialist (Trust Administration) to join our National Finance Team. The role focuses on trust transactions, accurate cash application, and strict compliance with professional standards.

This position requires accounting/finance education and 2+ years AR experience. Proficiency in MS Office and familiarity with Elite 3E are a plus, with emphasis on accuracy and proactive support.

Qualifications

• Accounting and/or finance education.
• 2+ years related work experience in accounts receivable.
• High proficiency with MS Office, familiarity with Elite 3E is a plus.
• Able to multitask and work in a fast-paced, high-volume environment.
• Great attention to detail, highly motivated and proactive.

Responsibilities

• Process and reconcile trust transactions, including trust disbursements.
• Apply cash receipts accurately and ensure proper allocation across client accounts.
• Ensure full compliance with Law Society rules and regulations related to trust accounts.
• Complete month-end trust reconciliations.
• Act as a resource for internal staff regarding client and trust account inquiries.
• Assist with finance-related projects and administrative tasks as required.

Skills

Attention to detail

Multitasking

Proactive

Education

Accounting/Finance education

Tools

MS Office

Elite 3E

Job description

What We Do

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

What We Do

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field. We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide. We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity

Smart & Biggar is currently looking for an experienced Accounts Receivable Specialist (Trust Administration) to join our National Finance Team. This role is ideal for a detail-oriented professional with strong expertise in trust administration and accounting who thrives in a fast-paced, high-volume environment and is committed to accuracy, compliance, and exceptional client service. This role will fill an existing vacancy.

Responsibilities

• Process and reconcile trust transactions, including trust disbursements
• Apply cash receipts accurately and ensure proper allocation across client accounts
• Ensure full compliance with Law Society rules and regulations related to trust accounts
• Complete month-end trust reconciliations
• Act as a resource for internal staff regarding client and trust account inquiries
• Assist with finance-related projects and administrative tasks as required

Qualifications, Competencies And Experience.

• Accounting and/or finance education
• 2+ years related work experience in accounts receivable
• High proficiency with MS office, familiarity with Elite 3E is a plus
• Able to multitask and work in a fast-paced, high-volume environment
• Great attention to detail, highly motivated and proactive

Compensation.

The base salary for this role will be positioned between $53,000 - $67,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.