Accounts Payable Specialist

Smart & Biggar; Ottawa; On-site; CAD 53,000 - 67,000; Full time

Job summary

Smart & Biggar, Ottawa-based IP law firm, is hiring an Accounts Payable Specialist for our National Finance Team. You will handle vendor invoices, payments, and reconciliations in a fast-paced environment.

Ideal candidates have 3+ years in AP, strong MS Office skills, and attention to detail. English is essential; French is a plus in our bilingual setting.

Qualifications

• Accounting and/or finance education.
• 3+ years of related work experience in accounts payable.
• Strong MS Office skills including Outlook, Excel and Word.
• Experience with Concur and/or Elite 3E is an asset.
• Able to multitask and work in a fast-paced, high-volume environment.
• Great attention to detail, highly motivated and proactive.
• Strong oral and written communications skills.
• This role is English essential, but French language skills would be an asset.

Responsibilities

• Code and enter vendor invoices.
• Reconcile and enter credit card statements.
• Work with Accounts Receivable to issue client refunds.
• Monitor and replenish deposit accounts.
• Review vendor statements of account and investigate outstanding items.
• Respond to vendor inquiries and escalate as needed.
• Process payments by cheque, draft, and wire transfer using various platforms.
• Complete subledger reconciliations to the general ledger.
• Establish and maintain effective cooperative working relationships with colleagues.
• Other duties necessary to support the Finance team, as assigned.

Education

Accounting and/or finance education

MS Office (Outlook, Excel, Word)

Tools

Concur

Elite 3E

Job description

What We Do.Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

What We Do.Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field. We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide. We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Smart & Biggar is currently looking for an Accounts Payable Specialist to join our National Finance Team.

The ideal candidate is a motivated and organized team player who thrives in a fast-paced environment and is comfortable handling high volumes of transactions and repetitive tasks.

This role will fill a new vacancy.

Responsibilities

• Code and enter vendor invoices
• Reconcile and enter credit card statements
• Work with Accounts Receivable to issue client refunds
• Monitor and replenish deposit accounts
• Review vendor statements of account and investigate outstanding items
• Respond to vendor inquiries and escal... as needed
• Process payments by cheque, draft, and wire transfer using various platforms
• Complete subledger reconciliations to the general ledger
• Establish and maintain effective cooperate working relationships with colleagues
• Other duties necessary to support the Finance team, as assigned

Qualifications, Competencies And Experience.

• Accounting and/or finance education
• 3+ years of related work experience in accounts payable
• Strong MS Office skills including Outlook, Excel and Word
• Experience with Concur and/or Elite 3E is an asset
• Able to multitask and work in a fast-paced, high-volume environment
• Great attention to detail, highly motivated and proactive
• Strong oral and written communications skills
• This role is English essential, but French language skills would be an asset

Compensation.

The base salary for this role will be positioned between $53,000 - $67,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

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Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.